Procurement & Admin Assistant

Spineortho Associates Sdn Bhd; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A healthcare provider in Ipoh, Perak is looking for a procurement and administration assistant. The candidate will assist in daily procurement activities, manage Purchase Orders, liaise with vendors, and support various administrative tasks. A minimum diploma in Business Administration or a related field is required, alongside good communication skills and proficiency in Microsoft Office. Fresh graduates are encouraged to apply. Offering a great opportunity to start a career in a dynamic environment.

Qualifications

• Minimum Diploma in Business Administration, Procurement, Office Management, or related field.
• Basic knowledge of preparing Purchase Orders (PO) is preferred.
• Responsible, organized, detail-oriented, and able to meet deadlines.

Responsibilities

• Assist in daily procurement and administration activities to support smooth operations.
• Prepare and manage Purchase Orders (PO), obtain quotations, and liaise with vendors.
• Support the process of renewing and updating hospital licenses and permits.

Skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Organizational skills

Attention to detail

Education

Diploma in Business Administration or related field

Job description

Spineortho Associates Sdn Bhd – Ipoh, Perak

Assist in daily procurement and administration activities to support smooth and efficient operations. Prepare and manage Purchase Orders (PO), obtain quotations, and liaise with vendors. Assist in comparing prices, preparing documentation, and ensuring compliance with hospital policies. Support the process of renewing and updating hospital licenses and permits. Monitor, record, and update procurement and administrative documents, including expenses and inventory records. Assist existing staff with day-to-day tasks and coordinate with other departments when needed. Maintain good communication and service standards when dealing with staff, vendors, and customers. Prepare simple reports related to procurement and administrative activities for supervisors. Assist in identifying issues and proposing improvements for better efficiency.

Job Responsibilities

• Assist in daily procurement and administration activities to support smooth and efficient operations.
• Prepare and manage Purchase Orders (PO), obtain quotations, and liaise with vendors.
• Assist in comparing prices, preparing documentation, and ensuring compliance with hospital policies.
• Support the process of renewing and updating hospital licenses and permits.
• Monitor, record, and update procurement and administrative documents, including expenses and inventory records.
• Assist existing staff with day-to-day tasks and coordinate with other departments when needed.
• Maintain good communication and service standards when dealing with staff, vendors, and customers.
• Prepare simple reports related to procurement and administrative activities for supervisors.
• Assist in identifying issues and proposing improvements for better efficiency.

Requirements

• Minimum Diploma in Business Administration, Procurement, Office Management, or related field.
• Fresh graduates are welcome; experience in procurement or admin is an added advantage.
• Basic knowledge of preparing Purchase Orders (PO) is preferred.
• Good communication and interpersonal skills.
• Able to work independently, multitask, and support team members when needed.
• Proficient in Microsoft Office (Word, Excel).
• Responsible, organized, detail-oriented, and able to meet deadlines.