Personal Assistant to the Managing Director

Provident Banc Berhad; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A growing financial institution in Kuala Lumpur is seeking a highly organized Personal Assistant to provide dedicated support to the Director. Responsibilities include managing the Director's schedule, handling correspondence, preparing reports, and ensuring smooth office operations. The ideal candidate will be proactive, detail-oriented, and adept at managing confidential information. This is an excellent opportunity to contribute to the growth and efficiency of the organization.

Qualifications

• Capable of managing confidential information and competing priorities efficiently.
• Highly organized and professional; able to work with the Director, senior management, and cross functional teams.

Responsibilities

• Provide dedicated support to the Director, including calendar management and meeting coordination.
• Prepare, review, and manage correspondence, reports, presentations, and confidential documents.
• Coordinate meetings, prepare agendas, record minutes, and track action items for follow up.

Skills

Proactive

Detail oriented

Organized

Job description

Provident Banc Berhad is a non-bank financial institution and a licensed money lender under the Moneylenders Act, 1951. We specialize in delivering bespoke funding and business solutions to our clients, ensuring competitive and comprehensive services. As a rapidly growing organization, we provide corporate, commercial, and personal financing tailored to meet the unique needs of our clients. We are currently expanding our business and are in need of qualified individuals to be part of our growth strategy.

Overview

Position Overview : Provident Banc Berhad is seeking a highly organised and professional Personal Assistant to provide dedicated support to the Director. The role involves managing the Director’s schedule and meetings, handling correspondence and documentation, preparing reports, and supporting administrative functions to ensure smooth day to day office operations. The successful candidate will be proactive, detail oriented, and capable of managing confidential information and competing priorities efficiently. The Personal Assistant will work closely with the Director, senior management, and cross functional teams to facilitate effective communication, enhance operational efficiency, and ensure the seamless execution of management responsibilities.

Responsibilities

• Executive & Administrative Support
• Provide dedicated support to the Director, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and manage correspondence, reports, presentations, and confidential documents.
• Act as the key point of contact between the Director, senior management, and internal / external stakeholders to ensure effective communication and timely follow up.

• Administrative Coordination
• Support the smooth day to day administrative operations of the office to maintain a professional and organized working environment.
• Coordinate vendor communications, office procurement, and supplies as required.
• Assist in monitoring administrative expenses and documentation to ensure accuracy and compliance.

• Reporting & Documentation
• Assist in preparing and compiling management reports and other administrative documentation for the Director.
• Maintain proper filing systems, records, and document control in accordance with company policies.
• Ensure timely circulation of internal communications, notices, and management instructions.

• Meeting & Stakeholder Support
• Coordinate meetings, prepare agendas, record minutes, and track action items for follow up.
• Facilitate internal collaboration across teams and departments to support smooth office operations.
• Liaise with external parties as required to support the Director’s functions and organizational requirements.

• Compliance & Governance Support
• Support adherence to internal policies, procedures, and corporate governance standards.
• Assist in audits, inspections, and management reviews by providing required documentation and coordination.
• Communicate with clients, colleagues, and other professionals to facilitate desired outcomes.
• Stay updated on internal procedures, and regulatory requirements, to ensure accurate, efficient, and compliant operational support.

• Additional Duties
• Perform any other responsibilities as required by management.trq1

Qualifications

• Proactive, detail oriented, and capable of managing confidential information and competing priorities efficiently.
• Highly organized and professional; able to work with the Director, senior management, and cross functional teams.

Note

What can I earn as a Personal Assistant to the Managing Director