Personal Assistant to Managing Director (Mandarin Speaker)

iHEAL Medical Centre Kuala Lumpur; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A multi-disciplinary boutique medical centre in Kuala Lumpur is seeking a Personal Assistant to the Managing Director who speaks Mandarin. The role includes managing the calendar, coordinating communication, and handling confidential information. Candidates should have strong organizational and communication skills, as well as proficiency in Microsoft Office. This position will also involve liaising with various stakeholders and ensuring professionalism in all aspects of administration. Travel may be required as part of the role.

Qualifications

• Proficiency in Mandarin is required.
• Ability to manage complex schedules and appointments.
• Strong communication skills to interact with various stakeholders.

Responsibilities

• Manage the Managing Director’s calendar and appointments.
• Act as the point of contact for internal and external stakeholders.
• Handle confidential information discreetly.

Skills

Mandarin proficiency

Organizational skills

Communication skills

Discretion

Time management

Tools

Microsoft Office

Job description

Personal Assistant to Managing Director (Mandarin Speaker)

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Manage the Managing Director’s calendar, appointments, meetings, and travel arrangements

Act as the first point of contact between the Managing Director and internal/external stakeholders

Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Managing Director

Prepare meeting agendas, minutes, presentations, reports, and briefing materials

Coordination & Communication

Liaise with senior management, department heads, clients, partners, and external parties

Coordinate meetings, board meetings, and company events as required

Follow up on action items and ensure timely completion of assigned tasks

Confidentiality & Professionalism

Handle sensitive and confidential information with the highest level of discretion

Maintain organized records, files, and documentation (physical and digital)

Operational & Office Support

Assist in monitoring deadlines, projects, and key initiatives involving the Managing Director

Support ad-hoc projects and assignments as directed

Assist with HR, finance, or operational coordination when required

Daily Routine Tasks

1. Manage and update the Managing Director’s daily calendar and schedule
2. Coordinate appointments, meetings, and reminders
3. Screen, prioritize, and respond to emails, messages, and phone calls
4. Prepare daily briefing notes and ensure the Managing Director is well-informed
5. Track and follow up on action items and pending matters
6. Organize and maintain files, documents, and correspondence
7. Liaise with internal departments and external parties on behalf of the Managing Director
8. Handle confidential information with discretion and professionalism
9. Assist with ad-hoc administrative and operational tasks as assigned
10. Any other task as assigned by the Management

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Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Managing Director?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• How would you rate your Mandarin language skills?
• Are you willing to travel for this role when required?

Company Information

iHEAL Medical Centre, Kuala Lumpur is a one-STOP fully IT integrated multi-disciplinary boutique medical centre located at Mid Valley City, Kuala Lumpur. It is characterised by 3 unique Centres of Excellence namely Health Screen Centre, Life Improvement Centre and Centre for Less Invasive Surgery. Under the umbrella of these centres are seven clinics:

• Heart and Lung Clinic
• Liver and Digestive Clinic
• Sleep, Allergy and Sinus Clinic
• Sweat Solutions Clinic
• Skin, Cosmetology and Cosmetic Surgery Clinic

iHEAL Medical Centre, Kuala Lumpur is also the home to the 640 Slice 4D CT Scanner that has the ability to perform a heart scan in just 350 milliseconds and provide high quality x-ray images.