Personal Assistant To Director (Property Development)

ENG HAN ENGINEERING SDN BHD; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in property development seeks a Personal Assistant to the Director to manage schedules, prepare communications, and handle confidential matters. The ideal candidate will have a Diploma or Degree in a relevant field, with at least 3 years experience and proficiency in English and Bahasa Malaysia. This role requires a detail-oriented individual capable of working under pressure and maintaining discretion.

Qualifications

• 3+ years' experience in related fields preferred.
• Knowledge in Finance is a plus.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Manage the Director's diary and meeting schedules.
• Prepare correspondence and meeting minutes.
• Screen phone calls and enquiries.

Skills

Communication Skills

Time Management

Attention to Detail

Confidentiality

Team Player

Education

Diploma or Degree in Secretarial, Business Administration or equivalent

Job description

Personal Assistant To Director (Property Development)

Manage Director’s diary, meeting schedules, correspondences, reports, call screening, filing, travel arrangements, and handling private and confidential matters.

Prepare correspondence and other communications as may be directed by the Director.

Prepare agenda, take minutes, distribute meeting minutes and take note of all follow-up actions required from all meetings diligently.

Maintain Director’s office systems, including data management and filing.

Screen phone calls, enquiries and requests and handle them when appropriate.

Assist Director in communicating and coordinating with all levels of management and staff.

Undertake other assignments, ad-hoc functions and related duties as and when required by the Director.

Requirements

• Candidate must possess Diploma or Degree in Secretarial, Business Administration or equivalent.
• At least 3 year(s) of working experience in the related field will be preferred for this position.
• Knowledge in Finance is added advantage.
• Ability to work under pressure and meet deadlines without compromising on quality.
• Ability to work on own initiative.
• Result-oriented, self-motivated and a team player who will be working in a challenging environment.
• Proficient in written & spoken English and Bahasa Malaysia or other additional languages will be preferred.
• High level of attention to detail.
• Ability to deal with sensitive information with discretion and maintain confidentiality.