Personal Assistant to Director

EPS Malaysia; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading waste management solution provider in Malaysia is seeking a Personal Assistant to manage the Director's schedules and appointments, coordinate travel arrangements, and handle household management matters. The ideal candidate will have 1-2 years of experience in a similar role and demonstrate excellent organizational skills. Proficiency in Microsoft Office Suite is required. Additional responsibilities include managing confidential family records and undertaking ad-hoc assignments as needed.

Qualifications

• A minimum of 1-2 years experience as a Personal Assistant or similar administrative role.
• Willingness to provide support outside standard working hours.
• Ability to handle confidential and sensitive information appropriately.

Responsibilities

• Manage the Director's schedules and appointments.
• Coordinate travel and accommodation requirements.
• Handle household management matters efficiently.

Skills

Organizational skills

Multitasking

Confidentiality

Proficient in Microsoft Office Suite

Initiative

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Client Background: waste management solution provider

Headcount: 1

Job Description

• Manage the Director’s schedules, appointments, meetings, travel arrangements, and functions.
• Coordinate travel and accommodation requirements, including arrangements involving other parties.
• Manage personal appointments such as medical, social, and wellness engagements.
• Handle household management matters efficiently.
• Arrange travel plans and reservations for the Director and family.
• Oversee property maintenance, renovations, and vendor coordination.
• Handle children’s school-related matters, extracurricular activities, and scheduling.
• Manage confidential family records and documentation.
• Undertake ad-hoc assignments and other related duties as required.

Requirements

• Diploma or Degree in Business Administration, Communications, or a related field (preferred).
• Minimum 1–2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior management or Directors.
• Willing to provide support outside standard working hours for flight bookings, ticket amendments, accommodation, and transport arrangements when needed.
• Strong ethical standards with the ability to handle confidential and sensitive information appropriately.
• Excellent organizational and multitasking skills with the ability to prioritize tasks in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with online collaboration tools (e.g., Zoom, Teams, Webex) is an advantage.
• Proactive self-starter with strong initiative and minimal supervision required.
• High level of accuracy and attention to detail, especially in managing documents and correspondence.