Personal Assistant to Director

Hao Xiang Chi Seafood Restaurant Group S/B; Meru; On-site; MYR 40,000 - 60,000; Full time

Job summary

A seafood restaurant group in Selangor, Malaysia, is seeking an experienced administrative support professional to assist the Director with operational and financial tasks. The ideal candidate will manage confidential documentation, coordinate with banks, and ensure efficient execution of daily activities. Strong organizational skills, attention to detail, and the ability to communicate in Mandarin are essential for this role. Join a dynamic team and contribute to our smooth operations.

Qualifications

• Previous experience as a Personal Assistant or Executive Assistant.
• Familiarity with banking procedures and financial documentation.
• Strong organizational and communication skills.

Responsibilities

• Assist the Director in day-to-day operations and documentation.
• Coordinate with banks for payment approvals and fund transfers.
• Prepare and submit payment documents for approvals.

Skills

Organizational skills

Multitasking

Communication skills

Integrity

Attention to detail

Mandarin proficiency

Education

Diploma/Degree in Business Administration or Finance

Tools

Microsoft Office

Job description

Job Description / 职位描述

To provide comprehensive support to the Director in administrative, financial, and operational matters, including handling confidential documents, coordinating approvals, and ensuring smooth execution of daily business activities. 为董事在行政、财务及日常营运事务上提供全面支持，包括处理机密文件、协调审批流程，并确保日常业务的顺利执行。

Key Responsibilities / 主要职责

• Assist the Director in managing day-to-day operations, confidential correspondence, and documentation. 协助董事处理日常运营、机密往来信件及文件管理。
• Coordinate with banks and financial institutions for payment approvals, fund transfers, and related transactions. 与银行及金融机构协调，处理付款审批、资金转账及相关交易。
• Prepare, verify, and track payment documents before submitting for the Director’s approval. 准备、核对并跟进付款文件，提交董事审批。
• Maintain strict confidentiality of financial and corporate information. 严格保密财务及公司资料。
• Draft, review, and manage official letters, agreements, and reports for the Director. 为董事起草、审阅及管理正式信函、合约及报告。
• Manage the Director’s schedule, appointments, and travel arrangements. 管理董事的日程安排、预约及差旅事宜。
• Liaise with internal departments, vendors, and external parties on behalf of the Director. 代表董事与内部部门、供应商及外部单位沟通。
• Follow up on pending matters and ensure timely execution of Director’s instructions. 跟进未完成事项，确保董事指示及时落实。
• Assist in monitoring budgets, expenses, and procurement documentation where required. 协助监督预算、支出及采购文件（如有需要）。
• Support in meetings by preparing agendas, taking minutes, and circulating follow-up actions. 协助会议事务，包括准备议程、记录会议纪要及分发后续行动事项。

Requirements / 任职要求

• Diploma/Degree in Business Administration, Finance, or related field. 拥有工商管理、金融或相关专业文凭/学位。
• Prior experience as a Personal Assistant, Executive Assistant, or in finance/administration roles. 具有个人助理、行政助理或财务/行政岗位经验。
• Familiarity with banking procedures and financial documentation. 熟悉银行操作及财务文件流程。
• Strong organizational, multitasking, and communication skills. 具备较强的组织能力、多任务处理及沟通能力。
• High level of integrity, confidentiality, and attention to detail. 具备高度诚信，能够严格保密，注重细节。
• Proficiency in Microsoft Office and related administrative tools. 熟练掌握 Microsoft Office 及相关行政工具。
• Ability to write, speak, and read Mandarin. 需具备中文（书写、口语及阅读）能力。