Personal Assistant to Director

5G-Starlink Pte.; Malacca City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading tech company is seeking a Personal Assistant to the Director in Malacca. The role involves managing personal matters, including diary and travel arrangements, as well as preparing materials for meetings and events. Candidates should possess a Bachelor's degree and at least 2 years of experience in a similar role. Proficiency in English, Mandarin, and Bahasa Malaysia is necessary, along with strong multitasking and management skills. A dynamic and reliable individual with good communication skills is preferred.

Qualifications

• Ability to perform multitasking and manage various tasks.
• Good interpersonal skills to interact with individuals at all levels.
• Dynamic with a high sense of integrity.

Responsibilities

• Manage MD's personal matters including diary and travel arrangements.
• Prepare materials for management meetings and company events.
• Organize meetings and prepare necessary documents.

Skills

Multitasking

Management skills

Interpersonal communication

Analytical skills

Education

Bachelor's Degree or equivalent

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

About the job Personal Assistant to Director

Responsibilities

• To handle and oversee all aspects of MDs personal matters including managing electronic diary, appointments setting, travel arrangements and incoming correspondences.
• Provide general secretarial tasks of Executive Director.
• Able to well prepare materials in forms of writing, presentation, speeches for the need of management meetings, company events, training, hosting, etc.
• To work closely with the MD and his senior management team through regular correspondence, arrange meetings and prepare briefing materials.
• To organize meetings with the preparation of agendas, pre‑meeting briefing and meeting paper including event setup & F&B arrangement.
• To keep MD well informed of upcoming commitments and responsibilities, with relevant following up action as appropriate.
• To follow up on the progress and completion of departmental work plans and coordinate on the implementation and monitoring of organizational projects, programs and operation matters.
• To act as a bridge for smooth communication between the MDs office and internal departments, demonstrating high integrity to maintain credibility, trust and support with senior management staffs.
• To handle relevant legal and secretarial matters under instruction from MD.
• To undertake any other assignments assigned by MD and Board of Directors as and when required.

Requirements

• Able to perform multitasking, good management skills with a strong sense of responsibility, commitment and discipline.
• Possess a positive attitude, able to work independently, meticulous, and good analytical skills.
• Good interpersonal communication skills, reliable to interact with individuals at all levels.
• Dynamic and high sense of integrity.
• Risk taker and willing to take up challenges.
• Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma or Professional Degree in Marketing, Management, Secretarial or equivalent.
• Good in written and spoken English, Mandarin & Bahasa Malaysia.
• Proficient in MS Office application (Outlook, Word, Excel & Power point).
• Required skill(s): Secretarial duties.
• At least 2 years of working experience in the related field is required for this position.