Personal Assistant to Director

Millennium Fortune Group Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic company in Malaysia is seeking a proactive Personal Assistant to support the Director in the F&B, property, and home furniture sectors. The role requires managing the Director's schedule, liaising with teams, and preparing reports. Candidates should have at least two years of experience, strong organizational skills, and be bilingual in English and Chinese. Proficiency in WhatsApp, Google Workspace, and Microsoft Office is essential, along with the ability to drive for work-related duties.

Qualifications

• Minimum 2 years’ experience as a Personal Assistant.
• Strong organisational, multi-tasking, and follow-up skills.
• Able to work independently and take ownership of tasks.

Responsibilities

• Manage Director’s schedule, appointments, and meetings.
• Liaise with internal teams, suppliers, and service providers.
• Prepare meeting notes and summaries.

Skills

Organisational skills

Multi-tasking

Communication in English

Communication in Chinese

Tools

WhatsApp

Google Workspace

Microsoft Office

Job description

We are looking for a proactive and hands‑on Personal Assistant who can move fast to support the Director across F&B, property, and home furniture businesses, This role focuses on executing tasks efficiently, coordinating with stakeholders, and keeping the Director organised, in a fast‑paced environment.

What you’ll do:

• Manage Director’s schedule, appointments, and meetings
• Liaise with internal teams, suppliers, and service providers
• Prepare meeting notes and summaries
• Source suppliers, conduct market research and track project progress
• Support execution of promotions, events, or operational initiatives
• Prepare basic reports and provide administrative support as needed
• Handle ad‑hoc tasks and special projects as assigned

What we’re looking:

• Minimum 2 years’ experience as a Personal Assistant
• Strong organisational, multi‑tasking, and follow‑up skills
• Able to work independently and take ownership of tasks
• Good communication skills in English and Chinese
• Proficient in WhatsApp, Google Workspace & Microsoft Office
• Must possess own transport and be able to drive for work‑related duties when required