Personal Assistant to Director

Private Advertiser; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A private household management firm in Kuala Lumpur is seeking a dedicated individual to support the Director with various official and personal tasks. You will be responsible for managing household staff, organizing travel and documentation, and ensuring all duties are carried out efficiently. The ideal candidate has a relevant degree, excellent English communication skills, and strong organizational capabilities. This role requires a proactive attitude, professionalism, and the ability to work under pressure. Prior experience in supporting management is a bonus.

Qualifications

• Proactive, fast learner, and able to work independently.
• Possess energy and a positive attitude.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Perform official and personal duties for the Director.
• Schedule and supervise household staff and services.
• Manage household maintenance and properties.
• Handle travel arrangements and documentation.
• Assist Director in personal matters and special tasks.

Skills

Excellent communication skills in English

Strong organizational abilities

Multitasking

Problem-solving

Proficient in Microsoft Office

Education

Diploma or Bachelor’s Degree in Business Administration or related field

Job description

To perform all official and personal duties and functions as required by the Director.

Household & Personal Management

• Scheduling and supervising cleaners, drivers, repairmen, and decorators.
• Handling grocery procurement and household inventories.
• Ensuring timely payment of utility bills, subscriptions, and instalments.
• Managing household maintenance, repairs, and upgrades proactively.
• Responsible for managing properties, including handling service charges, utilities, tenancy matters, and coordination with property management, landlords or tenants when required.

Travel & Document Management

• Track validity of passports, visas, and travel documentation.
• Assist in planning, booking, and coordinating travel arrangements.
• Ensure timely renewal or processing of required travel documents.
• Prepare, organize, and handle confidential documents, reports and correspondence.
• Monitor membership accounts, ensuring accurate records, timely renewals, and proper handling of related documentation.
• Manage and make purchases on behalf of the Director, including sourcing items, comparing prices, handling payments, monitoring delivery status, and ensuring proper documentation of all transactions.

Possess energy and positive attitude, a team player, able to multi‑task, self‑motivated and able to work under pressure in a fast‑paced environment.

To undertake assignments and other special tasks, ad‑hoc duties assigned from time‑to‑time.

To assist the Director in her personal matters as and when required.

Requirements

• Candidate with a Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Studies, or a related field.
• Excellent communication skills in English (spoken and written).
• Strong organizational, multitasking, and problem‑solving abilities.
• Proactive, fast learner, and able to work independently with minimal supervision.
• High level of professionalism, discretion, and confidentiality.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Professional appearance and positive attitude.
• Prior experience supporting senior management or business owners is an added advantage.