Personal Assistant to Chief Operating Officer

EB Frozen Food Sdn Bhd; Kedah; On-site; MYR 30,000 - 42,000; Full time

Job summary

A leading food production company in Kedah is looking for a Personal Assistant to the Chief Operating Officer. The role involves providing administrative support, managing daily operations, preparing business reports, and assisting in legal documentation. Candidates should have a Degree in Marketing or Business Administration, and 1-2 years of relevant experience. Excellent communication in English, Bahasa Malaysia, and Mandarin is essential. Attractive perks include performance bonuses and health benefits.

Benefits

Attractive Performance Bonus

Performance appraisal twice a year

Dental/Body-checkup/Optical Benefit

Qualifications

• Fresh graduates are welcome to apply.
• 1-2 years of relevant working experience in a secretarial or administration role is required.
• Understanding of law agreements or contract agreements is necessary.

Responsibilities

• Assist in handling all matters pertaining to daily operations.
• Prepare and compile business proposals and reports.
• Provide general, specialized, and confidential operational support.
• Maintain a proper filing system of documents.
• Assist in legal matters such as drafting contracts and reviewing agreements.
• Manage travel arrangements including flights and hotels.

Skills

Excellent communication skills in English

Excellent communication skills in Bahasa Malaysia

Excellent communication skills in Mandarin

Proficient in MS Excel

Proficient in MS Word

Proficient in MS PowerPoint

Ability to work independently

Excellent interpersonal skills

Ability to multi-task

Education

Degree in Marketing/Business Management/Business Administration or equivalent

Job description

Personal Assistant to Chief Operating Officer

Our Company is currently expanding ! We are looking for aspiring individuals that fits the below description.

What you can look forward to:

Attractive Performance Bonus

Performance appraisal twice a year

Dental/Body-checkup/Optical Benefit

Key Responsibilities:

To assist in handling all matters pertaining to daily operations.

Preparation and compilation of business proposals and reports.

To provide general, specialized, confidential and time sensitive operational and administrative support in accurate and flexible manner.

To provide and maintain full spectrum of secretarial and administration duties such as arranging meeting schedules, maintaining a proper filing system of documents, arrangement of appointments, couriers and maintaining contract database.

Develop and ensure efficient documentation and filing system for both physical and electronic records.

Assisting in legal matters such as drafting contracts, reviewing agreements and other documents.

Handle costing calculations, analyses cost components and prepare reports to support management decisions.

Managing diaries, organizing meeting, taking minutes and follow-up on actions items after meetings.

Scheduling appointments, maintaining an events calendar and sending reminders.

Manage travel arrangements including flights, visas, hotels, transfers and travel itineraries.

Prepare reports by collecting and anaylze information.

Any other tasks as assigned by Management.

Job Requirements:

Candidates who posses at least a Degree in Marketing/ Business Management/ Business Administration or equivalent field. Fresh Graduate are welcome to apply.

At least 1-2 year(s) of relevant working experience in secretarial or administration role.

Have the understanding on Law Agreement or Contract Agreement.

Excellent in MS Excel, Words and Power point.

Candidates must be proactively work extra miles to achieve target/objectives with positive attitude, flexible, smart and excellent interpersonal skill.

Ability to work independently, multi-tasking and working under pressure in a fast-pace environment with a high degree of confidentiality.

Excellent communication skills in English, Bahasa Malaysia & Mandarin.