Personal Assistant to CEO

Qalby Beauty Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A beauty company located in Kuala Lumpur is seeking an entry-level administrative assistant. The role includes managing the Director's schedule, handling correspondence, and coordinating travel arrangements. Candidates should possess a diploma in a relevant field and speak both English and Bahasa Malaysia fluently. Strong computer skills are essential, and training will be provided. Ideal for fresh graduates looking to start their careers in a professional setting.

Benefits

Annual Leave

Training Provided

Qualifications

• Proficient in English and Bahasa Malaysia with excellent communication skills.
• Strong computer literacy, especially with Microsoft Office Suite.
• Ability to handle confidential information and maintain professionalism.

Responsibilities

• Manage the Director's schedule and appointments.
• Handle incoming and outgoing correspondence.
• Prepare and organize reports and presentations.
• Coordinate travel arrangements within budget.
• Take minutes at meetings and follow up on tasks.

Skills

Proficiency in English

Proficiency in Bahasa Malaysia

Strong computer literacy

Excellent organizational skills

Interpersonal skills

Education

Diploma in Secretarial Studies, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

Overview

Qalby Beauty Sdn Bhd – Cheras, Kuala Lumpur

Fresh graduates are encouraged to apply; entry-level position with on-the-job training provided. Willingness to work onsite in Cheras, Selangor, Malaysia.

Requirements

• Diploma in Secretarial Studies, Business Administration, or a related field.
• Proficiency in both English and Bahasa Malaysia, with excellent written and verbal communication skills in both languages.
• Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
• Fresh graduates are encouraged to apply; entry-level position with on-the-job training provided.
• Willingness to work onsite in Cheras, Selangor, Malaysia.

Responsibilities

• Manage and maintain the Director's schedule, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely and accurate responses.
• Prepare and organize documents, reports, and presentations, ensuring accuracy and adherence to company standards.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, while adhering to budget guidelines.
• Assist in the preparation of meeting agendas, take minutes, and follow up on action items to ensure timely completion.
• Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of information.
• Provide administrative support to other team members as needed, including assisting with projects and tasks.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.

Benefits

• Annual Leave
• Training Provided

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