Personal Assistant 私人助理

Frd Performance Motorsport (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading performance motorsport company in Kuala Lumpur is seeking an experienced Personal Assistant to support the Managing Director. Responsibilities include managing schedules, handling correspondence, organizing travel, and providing executive support. The ideal candidate will have a minimum of 5 years' experience, strong organizational and communication skills, and proficiency in Microsoft Office. This role is critical to ensuring efficient operations and supporting key business functions.

Qualifications

• Minimum 5 years of experience in a similar role, ideally in a fast-paced environment.
• Strong knowledge of accounting principles and financial reporting.
• Proficient in managing full spectrum accounting functions.

Responsibilities

• Provide comprehensive personal and executive assistance to MD.
• Organize meetings, travel bookings, and confidential document management.
• Document meeting minutes and follow up on outcomes.

Skills

Communication skills

Organizational skills

Attention to detail

Proficient in Microsoft Office

Time management

Job description

What we're looking for

Providing comprehensive personal and executive assistance to MD, including diary management, travel booking, and coordination of meetings and events

Organising and maintaining all record-keeping confidential and sensitive information accordingly.

Accompany the MD to key meetings to document minutes and follow up on outcomes.

Drafting and formatting high-quality correspondence, presentations, and other documents on behalf of the MD.

Accompany the Director on business trips, meetings, and company events when required to provide the support.

Handling inquiries and requests professionally and efficiently

Manage emails including checking incoming/outgoing emails and following up as necessary

Assisting with assigned tasks and other ad-hoc tasks as required

Minimum 5 years experience in a similar personal assistant or secretary role, ideally within a fast-paced, deadline-driven environment.

Strong knowledge of accounting principles, financial reporting, and budgeting.

Primarily focuses on managing full spectrum accounting functions, with additional responsibilities in office administration and HR support.

Excellent written and verbal communication skills, with the ability to interact confidently and professionally with people at all levels

Outstanding organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines

Strong attention to detail and a proven ability to work independently and proactively

Proficient in the use of Microsoft Office suite, including Word, Excel, PowerPoint, and Outlook

Update and manage the schedule and diary for all events, meetings and appointments.

Assist in recording, capturing and categorizing the expenses.

Manage inward and outward documentation including memos, mails, emails, faxes and verbal messages.

Entering data, maintaining databases, and keeping records for accounting purposes.

Typing, formatting, and editing reports, documents and presentations.

Analyze data and trends to deliver insights about operational performance and drive improvements proactively.

Plan travel, including flights, accommodation and ground transportation.