Personal Assistant of Director

Eternity Recruitment; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A recruitment agency in Kuala Lumpur is looking for an experienced Personal Assistant to support the Director with comprehensive executive and operational tasks. This role requires professionalism, strong leadership, as well as excellent coordination and communication skills. Ideal candidates should have at least 5 years of experience, be fluent in Mandarin, English, and Bahasa Malaysia, and be proactive in handling various tasks. Attractive leave entitlements and health benefits are offered.

Benefits

Annual Leave

Medical Leave

Special Birthday Leave

Health benefits including Dental and Optical allowance

Annual Health Screening

Group Insurance Coverage

Regular team-building activities

Monthly staff gatherings

Annual Increment & Bonus opportunities

Free flow of snacks and drinks

Qualifications

• Minimum 5 years of experience as a Personal Assistant or similar role.
• Fluent in Mandarin, English, and Bahasa Malaysia.
• Must own transport and be available for ad-hoc assignments.

Responsibilities

• Provide full personal and executive support to the Director.
• Manage daily schedules, appointments, and travel arrangements.
• Attend and represent the Director at meetings.

Skills

Interpersonal skills

Communication skills

Organizational skills

Time management

Proactivity

Detail-oriented

Education

Diploma/Degree in Business Administration or related field

Job description

Eternity Recruitment – Kuala Lumpur, Kuala Lumpur

We are seeking a highly capable, mature, and trustworthy Personal Assistant to provide comprehensive executive and operational support to the Director. This role requires professionalism, strong leadership, excellent coordination skills, and the confidence to represent the Director when required. The ideal candidate is proactive, discreet, and able to operate independently in a fast-paced business environment.

What You’ll Do:

Provide full spectrum personal and executive support to the Director in both business and personal matters.

Support the Director in operational and management matters, including team coordination, meeting facilitation and daily operations management.

Coordinate meetings, including agenda preparation, minute-taking and follow-up of action plans with internal teams and provide updates to the Director.

Manage daily schedules, appointments and calendar updates for the Director.

Attend and represent the Director at external meetings, business functions and external engagements when required.

Manage travel arrangements, including flight bookings, accommodations, transportation, and itineraries.

Manage claims and administrative documentation related to the Director’s expenses, travel and business arrangements.

Oversee all company vehicle matters ensuring proper servicing maintenance inspections and roadworthiness.

Handle sensitive business information with absolute discretion and professionalism.

Handle ad-hoc tasks and special assignments as assigned by the Director.

What We’re Looking For:

Diploma/Degree in Business Administration, Management or any related field.

Minimum 5 years of working experience as a Personal Assistant, or similar executive support role.

Strong interpersonal and communication skills with the ability to interact confidently and professionally with people at all levels.

High emotional intelligence with the ability to handle confidential and sensitive matters.

Outstanding organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.

Highly proactive, detail-oriented and resourceful with a strong sense of responsibility and a can-do attitude.

Fluent in Mandarin, English & Bahasa Malaysia with strong interpretation accuracy and polished written communication.

Willingness and ability to travel locally and overseas when required.

Must have own transport and be available for ad-hoc assignments as required.

Male candidate required due to operational and accommodation requirements.

What We Offer:

Attractive leave entitlements: Annual Leave, Medical Leave and a special Birthday Leave.

Comprehensive health benefits: Medical, Dental and Optical allowance, Annual Health Screening, and Group Insurance Coverage.

Positive culture: Regular team-building activities & monthly staff gatherings.

Performance rewards: Annual Increment & Bonus opportunities.

Office perks: Free flow of snacks and drinks to keep you energized.