Personal Assistant cum Admin (PA)

WediaLab; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading administrative support company in Kuala Lumpur is looking for a Personal Assistant to provide comprehensive support to executives. The ideal candidate should have proven experience in administrative roles and be able to communicate effectively in Mandarin with Chinese stakeholders. Responsibilities include managing schedules, organizing documents, and ensuring accuracy in all tasks. Strong problem-solving skills and professionalism with diverse stakeholders are essential. This role involves meticulous attention to detail and may require travel with management.

Qualifications

• Experience as a Personal Assistant or in a similar administrative role.
• Ability to communicate in Mandarin with Chinese stakeholders.
• Meticulous attention to detail and accuracy in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to executives.
• Manage and organize documents and emails efficiently.
• Schedule and coordinate meetings effectively.

Skills

Mandarin communication

Attention to detail

Problem-solving

Office software proficiency

Tools

Microsoft Office suite

Job description

Job Description

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
• Manage and organize documents, emails, and other materials, ensuring a systematic filing system.
• Prepare and edit correspondence, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.
• Respond to inquiries and requests with professionalism and efficiency.
• Schedule and coordinate meetings, ensuring all necessary resources and materials are prepared.
• Record meeting minutes and follow up on action items.
• Streamline administrative processes to enhance efficiency.
• Identify areas for improvement and implement solutions.
• Demonstrate strong problem-solving skills to address challenges and obstacles.
• Proactively identify and resolve issues before they escal.
• Assist in planning and coordinating events, workshops, and other organizational activities.
• Ensure all logistical arrangements are in place.

Job Requirements

• Proven experience as a Personal Assistant or in a similar administrative role.
• Ability to communicate in Mandarin in order to deal with Chinese stakeholders.
• Willingness to travel with management.
• Meticulous attention to detail in all tasks and responsibilities.
• Ability to maintain accuracy in a fast-paced environment.
• Strong problem-solving abilities with a proactive and solution-oriented approach.
• Professionalism in dealing with diverse stakeholders.
• Proficient in office software (Microsoft Office suite).