Personal Assistant

Maria Steakcafe; Subang Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic hospitality company in Subang Jaya is looking for a highly organized Personal Assistant to support the Director with administrative and operational tasks. The ideal candidate will manage scheduling, paperwork, and communication across teams while ensuring accuracy and follow-through. A valid driving license is required for running errands. The role offers several benefits including annual leave, medical insurance, and flexible working hours.

Benefits

Annual Leave

Medical and Hospitalisation Leave

Medical Insurance

Performance Bonus

Flexible Working Hours

Work from Home

Staff Discount

Allowance Provided

Qualifications

• Strong attention to detail and organizational skills.
• Able to work independently with follow-through.
• Experience in administrative support is advantageous.

Responsibilities

• Manage the Director's scheduling, paperwork, and reports.
• Track deadlines and coordinate communication across teams.
• Provide personal administrative support to the Director.

Skills

Highly organized

Proficient in Microsoft Excel

Fluent in English

Mandarin is an advantage

Valid driving licence

Tools

Canva

Photoshop

Adobe Illustrator

CapCut

Job description

Requirements

• Highly organized with strong attention to detail
• Proficient in Microsoft Excel and Word
• Fluent in English; Mandarin is an advantage
• Possess a valid driving licence and be willing to drive the Director and run work‑related errands when required
• Able to work independently and follow through

Responsibilities

This role supports the Director directly. You will be responsible for managing administrative, operational, and coordination tasks with accuracy, consistency, and follow‑through. This enables the Director to remain highly organised, focused, and at peace.

• Personal Assistant Administration
  • Manage the Director’s scheduling, paperwork, and reports
  • Track deadlines, submissions, and commitments
  • Coordinate communication across teams and follow‑up on action items
  • Support daily operations and ad‑hoc tasks assigned by the Director
• Systems & Documentations
  • Build and document simple, effective systems and checklists
  • Improve at least one system or process each week
  • Maintain organised digital filing with clear naming and version control
• Finance Operations (If reporting under CEO)
  • Manage staff claims, company budget, petty cash and basic bookkeeping
  • Ensure POS data and cash records are accurate
  • Manage and improve inventory systems
• Marketing Operations (If reporting under Marketing Director)
  • Maintain and update Customer Data
  • Support basic marketing tasks, including basic graphic design (Canva) and video editing (CapCut)
  • Editing with Photoshop and Adobe Illustrator is an advantage
• Personal Support
  • Provide personal administrative support to the Director when required (e.g. scheduling, coordination, errands), within reasonable and professional boundaries
• Logistics, External Liaison & Professional Judgment
  • Liase with vendors and external parties when required
  • Handle confidential matters with discretion
  • Drive the Director and run work‑related errands when required

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• Medical Insurance
• Performance Bonus
• SOCSO
• EIS
• EPF
• Flexible Working Hours
• 5 Working Days
• Work from Home
• Staff Discount
• Allowance Provided