Personal Assistant

Adecco; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic company in Malaysia is seeking a highly organised Personal Assistant to support their Director in both business and personal matters. The ideal candidate will handle scheduling, travel arrangements, and correspondence, maintaining discretion and professionalism. With 2–4 years of relevant experience, this role requires excellent multitasking abilities, communication skills, and proficiency in essential tools. This is an excellent opportunity for a proactive individual seeking to thrive in a fast-paced environment.

Qualifications

• 2–4 years of experience in a Personal Assistant or Executive Assistant role.
• Ability to manage multiple tasks with attention to detail.
• Strong communication skills and professionalism.

Responsibilities

• Manage the Director's daily schedule and meetings.
• Arrange travel itineraries and logistics.
• Handle corporate and personal appointments.

Skills

Organisational abilities

Multitasking

Communication skills

Discretion

Proficiency in Microsoft Office

Proficiency in Google Suite

Tools

Scheduling tools

Communication platforms

Job description

Adecco’s client is seeking a highly organised and resourceful Personal Assistant to provide dedicated support to their Director, covering both business and personal matters. The ideal candidate is proactive, discreet, and able to anticipate needs while ensuring smooth daily coordination in a fast-paced executive environment.

Key Responsibilities

• Manage day-to-day scheduling, including calendar coordination, meeting arrangements, and reminders.
• Arrange and oversee travel itineraries (local and international), including ticketing, accommodation, transportation, and related logistics.
• Handle and coordinate both corporate and personal appointments to optimise the Director’s time efficiently.
• Act as the first point of contact, managing emails, calls, and correspondence with professionalism and discretion.
• Maintain and organise confidential documents, records, and files.
• Liaise with internal and external stakeholders, including business partners, service providers, and private contacts.
• Accompany the Director to networking events, meetings, and engagements when required.
• Provide ad-hoc executive support to ensure smooth day-to-day operations.

Requirements

• 2–4 years of experience as a Personal Assistant, Executive Assistant, or in a similar high-level support role.
• Strong organisational and multitasking abilities with a high level of attention to detail.
• Excellent communication skills with the ability to represent the Founder professionally.
• High level of discretion and ability to handle confidential and sensitive matters.
• Proficient in scheduling tools, communication platforms, and Microsoft Office/Google Suite.

Thank you for your interest in this role. Due to the high number of applications, only candidates shortlisted for the next stage will be contacted.