Personal Assistant

SOCOE SDN. BHD.; Kuching; On-site; MYR 20,000 - 100,000; Full time

Job summary

A professional services firm in Kuching is seeking a Personal Assistant to support the Managing Director. The ideal candidate will manage the director's calendar, handle correspondence, and organize meetings, maintaining the highest level of confidentiality. Responsibilities also include travel arrangements and coordination between various stakeholders. Candidates should possess strong organizational and communication skills, with a professional demeanor and preferably a bachelor's degree or equivalent experience.

Qualifications

• Expertise in Executive Administrative Assistance and Personal Assistance tasks.
• Strong Diary Management skills with attention to detail.
• Professional demeanor and ability to maintain confidentiality.

Responsibilities

• Manage the Managing Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare, review, and coordinate correspondence, reports, presentations, and materials.
• Act as a point of contact between the Managing Director and stakeholders.
• Handle confidential and sensitive information with discretion.

Skills

Executive Administrative Assistance

Diary Management

Exceptional Communication

Travel Arrangements

Organizational Skills

Confidentiality

Office Management Tools

Education

Bachelor's degree or equivalent experience

Job description

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This is a full-time, on-site role for a Personal Assistant to the Managing Director, located in Kuching. The Personal Assistant will handle a variety of administrative and personal tasks to support the Managing Director's day-to-day activities.

Key responsibilities

• Manage the Managing Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare, review, and coordinate correspondence, reports, presentations, and meeting materials.
• Act as a point of contact between the Managing Director and internal/external stakeholders.
• Handle confidential and sensitive information with the highest level of discretion.
• Coordinate meetings, take minutes, and follow up on action items.
• Assist in monitoring deadlines, priorities, and key deliverables.
• Support ad hoc tasks and special projects as assigned by the Managing Director.
• Liaise with departments to ensure instructions and decisions are communicated effectively.

Qualifications

• Expertise in Executive Administrative Assistance and Personal Assistance tasks.
• Strong Diary Management skills with attention to detail.
• Exceptional communication skills for seamless coordination and timely updates.
• Experience with travel arrangements, including itineraries and bookings.
• Strong organizational and time management abilities.
• Professional demeanor and ability to maintain confidentiality.
• Proficiency in relevant administrative and office management tools.
• Bachelor's degree or equivalent experience (advantage).

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?