Personal Assistant

Urban Designs Studio Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic design studio in Kuala Lumpur seeks a Personal Assistant to provide direct support to the Director. This role includes managing schedules, preparing documents, handling communication, and coordinating meetings. Ideal candidates will have a Diploma or Degree in Business Administration and possess strong organizational and time management skills. Fresh graduates are welcome to apply. The position requires effective communication in English and Bahasa Malaysia, with travel expected for certain duties.

Qualifications

• Fresh graduates are encouraged to apply.
• Ability to work independently and handle confidential information.

Responsibilities

• Provide direct personal and administrative support to the Director.
• Manage the Director’s daily schedule and appointments.
• Handle emails, phone calls, and follow-ups.
• Prepare correspondence and reports.
• Coordinate meetings with clients and teams.
• Assist in monitoring project progress.
• Arrange travel and itineraries.

Skills

Strong organizational skills

Time management skills

Good communication in English

Good communication in Bahasa Malaysia

Trustworthy

Detail-oriented

Education

Diploma / Degree in Business Administration or related field

Job description

Job Scope / Responsibilities

• Provide direct personal and administrative support to the Director
• Manage the Director’s daily schedule, appointments, meetings, and reminders
• Handle emails, phone calls, messages, and follow-ups on behalf of the Director
• Prepare correspondence, reports, documents, and presentations
• Coordinate meetings with clients, consultants, suppliers, and internal teams
• Assist in monitoring tasks, deadlines, and project progress
• Handle confidential and sensitive information professionally
• Arrange travel, accommodation, and itineraries
• Travel with the Director when required
• Perform ad-hoc duties as assigned by the Director

Requirements

• Diploma / Degree in Business Administration or related field
• Fresh graduates are encouraged to apply
• Strong organizational and time management skills
• Good communication skills in English and Bahasa Malaysia (Mandarin is an advantage)
• Trustworthy, detail-oriented, and able to work independently
• Willing and able to travel when required