Personal Assistant

Joey Yap Group; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic organization in Kuala Lumpur is seeking a highly organized Personal Assistant to provide comprehensive support to the Director. The successful candidate will manage the Director's calendar, travel arrangements, and communications both professionally and personally. The role requires a proactive individual with strong multitasking and organizational skills. Experience as a PA and proficiency in Microsoft Office are preferred, along with excellent communication skills in English. Willingness to travel and work on weekends may be necessary.

Qualifications

• Proactive and highly organized individual with strong multitasking abilities.
• Experience as a Personal Assistant is preferred.
• Familiar with the travel, event, or hospitality sectors.

Responsibilities

• Manage the Director's calendar and appointments.
• Coordinate meetings and communications.
• Prepare reports and presentations as needed.
• Assist with personal errands and household tasks.

Skills

Organizational skills

Adaptability

Confidentiality

Time-management

Communication skills (English)

Multitasking

Education

Diploma/Degree in any field

Tools

Microsoft Office (Excel, PowerPoint, Word)

Graphic design software

Video editing software

Job description

Overview

We are seeking a highly organized and discreet Personal Assistant to provide comprehensive support to the Director, managing both professional responsibilities and personal/family matters. The ideal candidate is proactive, adaptable, and able to maintain confidentiality while ensuring smooth daily operations for the Director.

Responsibilities

• Manage the Director’s calendar, appointments, and travel arrangements.
• Coordinate meetings, events, and communications with internal and external stakeholders.
• Prepare reports, presentations, and correspondence as required.
• Assist the Director in managing and executing assigned projects.
• Assist in prioritizing tasks and managing deadlines to optimize the Director’s productivity.
• Manage expenses, reimbursements, and basic bookkeeping tasks.
• Assist with personal errands and household matters efficiently.
• Maintain confidentiality of sensitive information.
• Assist in special projects and ad hoc tasks as assigned.

Qualifications

• Diploma/Degree in any field.
• Experience working as a PA is preferable.
• Experience working in the field of travel / event / hospitality will be a plus point.
• Demonstrated skill with Microsoft Office applications (Excel, PowerPoint, Word, etc.).
• Basic skill of graphic design and video editing will be added as an advantage.
• Excellent verbal and written communication skills in English. Proficiency in Mandarin will be an added advantage.
• Possess good multitasking and time-management skills, excellent self-discipline.
• Strong sense of initiative, responsibility and has a positive attitude.
• Willing to travel and work during the weekend (if needed).

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