Personal Assistant

Demco Industries; Kapar; On-site; MYR 30,000 - 40,000; Full time

Job summary

A private company in Malaysia is seeking an experienced Personal Assistant to provide comprehensive administrative support. The ideal candidate will manage schedules, organize travel, and prepare documents. You should possess strong communication skills, a Bachelor’s degree or diploma in a related field, and at least 2-3 years of relevant experience. A competitive salary package and opportunities for professional development are offered.

Benefits

Competitive Salary Package

Performance Bonus / Annual Increment

Annual Leave, Medical Leave, Public Holidays

Professional Development & Training Opportunities

Positive & Supportive Working Environment

Employee Engagement Activities

Opportunities for Career Growth & Advancement

Qualifications

• Minimum 2–3 years of experience as a Personal Assistant or relevant role.
• Strong written and verbal communication skills.
• Ability to handle confidential information responsibly.

Responsibilities

• Manage diaries, calendars, and schedules.
• Organize travel arrangements and itineraries.
• Prepare reports, presentations, and documents.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency with MS Office

Discretion and integrity

Adaptability

Education

Bachelor’s degree or Diploma in Business Administration

Tools

MS Office

Google Workspace

Calendar tools

Job description

Requirements

• Excellent organizational and multitasking skills
• Bachelor’s degree or Diploma in Business Administration, Management, or related field (preferred)
• Minimum 2–3 years of relevant experience as a Personal Assistant, Executive Assistant, or in an administrative support role.
• Strong communication (written & verbal)
• Proficiency with office software (MS Office, Google Workspace, calendar tools)
• High level of discretion, integrity, and professionalism
• Ability to work independently and adapt quickly

Practical Day-to-Day Checklist

• Keep calendar up-to-date and flag conflicts
• Check and sort emails, draft responses where possible
• Screen calls/messages before passing to executive
• Prepare daily briefing notes / to-do list
• Arrange travel, transport, and accommodations
• Prepare documents/presentations for meetings
• Maintain files and ensure quick access to information
• Track expenses and prepare reimbursements
• Handle personal errands (shopping, appointments, reminders)
• Maintain strict confidentiality

Personal Attributes

• High level of integrity, responsibility, and confidentiality
• Proactive, resourceful, and able to work independently with minimal supervision
• Adaptable to a fast-paced work environment and changing priorities
• Professional appearance and positive working attitude

Responsibility

1. Administrative Support

• Manage diaries, calendars, and schedules
• Handle correspondence, calls, and inquiries
• Prepare reports, presentations, and documents

2. Time & Task Management

• Prioritize and track deadlines
• Remind and prepare executive for key meetings/events

3. Communication & Liaison

• Act as point of contact between executive and stakeholders
• Draft, proofread, and manage communications

4. Travel & Logistics

• Organize travel arrangements and itineraries
• Manage visas, accommodation, and transport bookings

5. Meeting & Event Coordination

• Organize and prepare for meetings/events
• Record minutes and follow up on action items

6. Confidential Support

• Handle sensitive information with discretion
• Ensure confidentiality at all times

7. Financial/Resource Management

• Process expenses and reimbursements
• Monitor budgets, invoices, and petty cash

8. Personal Support (as required)

• Assist with personal errands and appointments
• Coordinate household/family-related tasks if assigned.

Benefits

• Competitive Salary Package
• Performance Bonus / Annual Increment
• Annual Leave, Medical Leave, Public Holidays
• Professional Development & Training Opportunities
• Positive & Supportive Working Environment
• Employee Engagement Activities (e.g., team building, company events)
• Opportunities for Career Growth & Advancement