Personal Assistant

BIG Pharmacy Healthcare Sdn Bhd; Johor Bahru; On-site; MYR 20,000 - 100,000; Full time

Job summary

A healthcare company in Johor Bahru is looking for a skilled individual to assist with managing daily operations. The successful candidate will handle responsibilities for scheduling, reporting, and communication while working closely with management. Candidates must possess at least a diploma with 1-2 years of experience, along with proficiency in English, Bahasa Malaysia, and Mandarin. Flexibility, discretion in handling information, and familiarity with office software are essential. Transportation is required for site visits.

Qualifications

• At least 1-2 years of working experience in a related field.
• Exceptional planning and time management skills.
• Able to maintain confidentiality and handle sensitive matters.

Responsibilities

• Manage the Superior's daily calendar.
• Attend and note take in required meetings.
• Prepare reports and assignments for the Superior.

Skills

Communication skills

Time management

Office management

Proficiency in English

Proficiency in Bahasa Malaysia

Proficiency in Mandarin

Education

Diploma or equivalent in Administration/Management

Tools

Google Software

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

BIG Pharmacy Healthcare Sdn Bhd – Johor Bahru, Johor

Responsibilities

• Responsible for managing the Superior's daily calendar
• Demonstrate flexibility and make any adjustment and prioritization from any last-minute changes
• Attend and participate in meetings that the Superior requested to prepare reports and take down meeting notes
• Delivery of assignments and initiatives on behalf of the Superior
• Perform secretarial duties when needed such as arranging appointments, making hotel and flight reservations & scheduling trips for business related matters
• Maintain confidential documents and records pertaining to the Superior’s work
• Prepare monthly sales report, store google review report and any report or presentation assigned by Superior
• Check Southern Region stores signboard functionality/condition and corridor lighting & follow up with HQ Project team to ensure repairs are completed
• Ensure stores complete their daily store task checklist and prepare this monthly checklist template
• Follow up with stores on feedback/input required by HQ (e.g. POSM checklist, price survey, product display photos, hanging mobile displays, training submission)
• Follow up on outstanding tasks with respective AMs/AAMs to ensure deadlines are met
• Process claim on behalf of the Superior
• Prepare monthly work schedule, tracking and approving driver’s overtime claims
• Process Director’s resolutions from Headquarter
• Involve in store audits and preparing presentation for store’s meeting
• Undertake any additional duties as directed by the Superior

Qualifications & Requirements

• Candidates must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Studies/Administration/Management, Secretarial or equivalent.
• At least 1‑2 years of working experience in the related field is required for this position.
• Proficient in writing and speaking in English, Bahasa Malaysia and Mandarin (or any Mandarin dialect).
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Pleasant disposition with good interpersonal and communication skills to interact effectively at all levels.
• Able to work independently with minimal supervision.
• Integrity to maintain confidentiality and sensitive matters.
• Familiar with Google and Microsoft Software applications especially in Word, Excel, PowerPoint.
• Requirement: have own transportation & possess a car driving license.
• Applicants must be willing to travel to Kawasan Perindustrian Tebrau 1, 81100 Johor Bahru, Johor.

To know more about the position, let's have a chat! Kindly submit your application to *************@bigcaring.com.my.

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