Payroll Specialist - ANZ

Freelancing.my; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

A leading payroll service company in Kuala Lumpur is looking for a Payroll Specialist to manage payroll processes for client employees. You will ensure accurate salary distribution, handle payroll data maintenance, and respond to employee inquiries. The ideal candidate will have expertise in payroll regulations, adept system proficiency, and strong organizational skills. This role is essential in maintaining compliance and efficiency in payroll practices, making your contribution vital to the company's operations.

Qualifications

• Expertise in payroll regulations and compliance.
• Proficient in payroll systems and processes.
• Strong organizational capabilities and communication skills.

Responsibilities

• Manage payroll processes for client employees.
• Ensure accuracy and timely distribution of salaries.
• Update and maintain payroll data in the database.
• Respond to inquiries about salaries and deductions.
• Calculate tax obligations and submit necessary payments.

Skills

Payroll regulations

System proficiency

Organizational skills

Effective communication

Job description

As a Payroll Specialist, you will be responsible for managing payroll processes for clients’ employees, ensuring accuracy, compliance, and timely distribution of salaries. Your role includes master data maintenance, monthly processing, payslip generation, and addressing employee queries. Depending on focus, additional responsibilities may involve supervising teams, managing tax obligations, or contributing to in-house payroll initiatives. Your expertise in payroll regulations, system proficiency, organizational skills, and effective communication are keys to success in this dynamic position, making your contributions vital to the efficiency and compliance of our payroll processes.

Role & Responsibilities

Payroll

• Processes payroll for clients’ workers (“workers”) every pay period.
• Performs the distribution of salary through direct transfers to workers’ bank accounts or issuance of paper checks for certain countries.
• Updates and maintains client’s workers data in the database.
• Ensure payslip is generated accurately, distributed timely and compliantly to workers.
• Computes workers’ net pay based on time records, benefits, taxes and other relevant item.
• Responds to inquiries on salaries, deductions, attendance, time records and other payroll-related matters.
• Process any changes in exemptions and job status.
• Completes payroll reports for record-keeping purposes or managerial review.
• Submit payments on a timely manner to vendor for relevant authorities per statutory stipulated schedule, i.e. monthly tax payment to tax authority, etc.
• Adheres to payroll policies and procedures and complies with relevant law.
• Identifies, investigates and resolves discrepancies in timesheet and all payroll related tasks.
• Ad hoc tasks as and when requested by the Company
• Determines organization’s tax obligations by calculating national and council taxes as well as National Insurance contributions
• Submit the registration/deregistration of employees’ statutory social benefits to the vendor
• Responsible for quarterly / semi-annual / annual statutory processing to ensure compliance per statutory requirement, such as annual year-end tax filing (request relevant documentation from staff, compute relevant tax processing, produce required report/form for filing to tax authority and staff)
• Acts as the country expert in payroll-related matters

Assisting and Support in HR Local Representative Responsibilities

• Address employee and client HR-related issues, escalating and resolving as needed
• Support employee termination / separation process under the direction of the Reporting Manager
• Stay updated on Australia and New Zealand employment laws and HR trends; communicate relevant updates internally