Payroll Specialist

Scania; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading automotive company in Malaysia is seeking a P&C Administration professional responsible for ensuring stable management of payroll and administrative processes. This role includes coordinating health and safety development and supporting expatriate management. The ideal candidate should have 3-4 years of payroll experience, a Bachelor's degree in Human Resource or a related field, and be fluent in English and Bahasa Malaysia. This position offers an opportunity to work in a dynamic environment within the automotive industry.

Qualifications

• 3-4 years of payroll experience is preferred.
• Understanding and acting according to the Scania way framework.

Responsibilities

• Manage administrative processes and payroll to the Business Unit.
• Coordinate Health & Safety development and maintain policies.
• Follow up annual renewal for medical benefits and insurance.

Skills

Payroll Management

Fluent in English

Fluent in Bahasa Malaysia

Human Resource Management

Experience in Automotive industry

Education

Bachelor of Human Resource, Business administration or related course

Job description

P&C Administration

Ensure stable management of administrative processes and P&C support to the operations in the Business Unit.

Updating personnel info for Scania Malaysia, Scania Credit, Regional Product Centre and all SSEA Expats in BIPO.

Headcount reporting of SMY, SCM for Finance.

Monthly Payroll Data Sheets collecting from SMY Branches and uploading and inputs into system.

End to end Payroll Management processing for Scania Malaysia, Scania Credit, Regional Product Centre and SSEA expatriates.

Preparing statutory report, filing, register employee statutory for SMY, SCM, RPC and statutory payment management in totality.

Filing for Personal Files all entities under Malaysia and in SSEA.

Follow up annual renewal for medical benefits and insurance, administer registration of new staff to the scheme, manage leavers in the scheme, direct queries of staff to the right channel, provide monthly utilisation and feedback reports.

Support in People Partnering activities, and working closely with People Business Partner’s, Training & Development and Safety and Health for employee related matters.

Follow up and organize P&C yearly cycle activities, annual pay increase, bonus communication for new year, bonus pay out for previous year, preparation of letters for all communication regarding pay and bonus, employee survey preparation and follow up action plans activities, bonus results compilation and calculation of pay-out.

Coordination of People & Culture Business Review preparations and required meetings.

Administration of Expatriate Management

Ensure stable management of administrative processes and P&C support to the expatriates.

Prepare and submit monthly income sheet to tax consultant (MTD).

Filing for Personal Files for all expats in SSEA.

Support and work with Global expats and mobility teams where required to ensure personnel changes or updates in a timely manner.

Health & Safety development

Coordinate and support Health & Safety development.

Observe, ensure and support implementation of safety and health policies, procedures and regulations in daily work.

Arrange fire drills, and follow up servicing of fire hose reel and fire extinguisher regularly.

Report and follow up risk observations in TIA.

Understand and act according to the Scania way framework.

Maintain the normal situation, detect deviations and act immediately to eliminate them.

Contribute in daily follow-up, daily steering.

Ensure P&C processes are maintained as per Scania standards and requirements, in line with the Scania House (SRS).

Desirable experience & Qualifications

3-4 years of payroll experience.

Bachelor of Human Resource, Business administration or any related course of study.

Fluent in English and Bahasa Malaysia.

Experience in Automotive industry will be an added advantage.