Payroll Analyst

Jabil; Penang; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading global manufacturing company is seeking a Payroll Analyst in Penang, Malaysia. This role involves managing the payroll process for multiple sites, ensuring compliance with local regulations and laws. The ideal candidate will have a Bachelor's degree in Accounting or Finance, along with 2+ years in payroll processing. Excellent analytical and communication skills are a must. The role requires attention to detail and the ability to handle confidential information. This position supports a dynamic team and contributes to streamlined operations.

Qualifications

• 2+ years of experience in multi-state payroll processing.
• Strong understanding of federal, state, and local payroll tax laws and regulations.
• Excellent analytical and problem-solving skills.

Responsibilities

• Process multiple site off-cycle payrolls ensuring accuracy.
• Ensure compliance with federal, state, and local regulations.
• Collaborate with HR and IT for payroll data integration.

Skills

Payroll processing

Analytical skills

Communication skills

Interpersonal skills

Attention to detail

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Tools

SAP

Workday

Microsoft Excel

Job description

Job Summary (Payroll Analyst)

The Payroll Analyst is responsible for ensuring accurate and timely processing of payroll for a multi-state employee base, adhering to all relevant federal, state, and local regulations.

This role involves data processing, analysis, reconciliation, and providing exceptional support to employees regarding payroll inquiries.

Job Responsibilities

• Process multiple site off‑cycle payrolls for all employees, ensuring accuracy and compliance.
• Ensure all monthly payrolls are computed accurately and paid timely for one or more sites.
• Administer and maintain accurate employee pay elements in the payroll system.
• Ensure payroll processing is in accordance with established Global Processes and Compliance Control.
• Perform analytical reviews of payroll transactions to identify errors and drive compliance with payroll guidelines.
• Prepare and process payroll‑related journal entries and account reconciliations.
• Calculate and process statutory and voluntary deductions, including taxes, EPF, Socso, EIS, benefits & etc.
• Ensure 100% compliance in statutory submissions and reporting deadlines.
• Prepare and submit various payroll related reports as per scheduled timelines.
• Research and resolve payroll discrepancies and employee inquiries in a timely and professional manner.
• Stay up‑to‑date with changes in federal, state, and local payroll tax laws and regulations.
• Collaborate with Human Resources and IT departments to ensure seamless integration of payroll data.
• Generate payroll reports for management and auditing purposes.
• Participate in payroll system upgrades and testing as needed.
• Perform any other tasks or assignments delegated or assigned by his / her supervisor.

Job Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 2+ years of experience in multi‑state payroll processing.
• Strong understanding of federal, state, and local payroll tax laws and regulations.
• Proficiency in payroll software (e.g., SAP, Workday, similar software) and Microsoft Office Suite, particularly Excel.
• Excellent analytical and problem‑solving skills with a high attention to detail.
• Ability to handle confidential information with discretion and integrity.
• Strong communication and interpersonal skills, with the ability to effectively interact with employees at all levels.
• Ability to work independently and as part of a team in a fast‑paced environment.
• Self‑motivated with strong attention to detail and excellent organizational, time‑management, and prioritization skills.
• Ability to manage multiple tasks under strict deadlines while maintaining a high standard of work.
• Ability and motivation to learn new systems and global payroll processes.
• Cultural awareness and the ability to work effectively with people at all levels across several countries.