Payroll Advisor

5G-Starlink Pte.; Malacca City; On-site; MYR 122,000 - 204,000; Full time

Job summary

A global company in payroll processing is looking for a Payroll Specialist in Malaysia. The role involves managing payroll processes, ensuring compliance with financial controls, and leading continuous improvement initiatives. Candidates should have a university degree and 3-5 years of experience in Payroll Operations, alongside proficiency in WD/SAP and Microsoft Excel. Strong analytical and interpersonal skills are essential for effective stakeholder management and timely resolution of queries.

Qualifications

• Minimum 3-5 years work experience in Payroll Operations.
• Proficient in Microsoft Office programs, especially Excel.
• Knowledge of payroll processing and financial controls.

Responsibilities

• Process monthly payroll and verify payroll administration.
• Liaise with internal and external stakeholders for case resolution.
• Lead continuous improvement projects and perform payroll data validation.

Skills

Payroll processing

Financial controls

Data privacy compliance

Interpersonal skills

Analytical skills

Education

University Degree in Finance, HR, Accounting or Business

Tools

WD/SAP HR/Payroll system

Microsoft Excel

Job description

HR Operations and EE Experience (HR) provides global remuneration, benefits and services for all businesses and their employees. Global Payroll has direct management oversight for E2E Payroll responsibilities across 30+ countries, representing approximately 92% of Shell employees globally, including the Shell HR community, third party providers. Annually the global Payroll team is responsible to ensure the timely, accurate and compliant delivery of approximately $14 Billion USD in total remuneration, in addition to extensive integration with both pension and equity assets across all countries.

Reporting to the Country Payroll Manager, the Payroll Specialist is accountable for processing monthly payroll (salary payments, statutory payments) and verifying payroll administration against statutory directives and company guidelines, performing FCM controls, managing the payroll process by means of internal audit. In addition, the successful incumbent will participate and lead local/regional/global project as assigned and champion continuous improvement activities.

The incumbent will also liaise with various internal (i.e. HR & Finance colleagues, HR in Country, Policy Benefits & Services, IMTC (International Mobility and Tax Compliance), Employment Tax, Employees and Line Managers) and external (statutory body, PwC) stakeholders to resolve complex cases and provide exceptional customer service.

They must ensure all Financial Controls and Data Privacy Rules are accurately executed to fully address the business risk in an environment with high monetary materiality and safeguard from Data Privacy breaches.

Supporting Australia Payroll team

• Knowledge of the Run Payroll-process and ensuring on time processing of the scheduled payroll runs.
• Responsible completing the validation and analysis in accordance with the Global FCM (Financial Controls Manual) framework, ensuring accuracy of FCM control reports and the payroll.
• Focal in ensuring all statutory and non-statutory payments are executed timely.
• Compilation of payroll data input (tax and pension), upload and resolve any inconsistencies in the payroll system.

• Assist Payroll Specialist and provide backup coverage to perform payroll processing and testing.
• Actively lead Continuous Improvement projects, cost reductions, and process performance improvements.

• Ensure payroll records and control files properly retained and timely declared as record per Group Record Management.
• Timely handle employee queries via Salesforce and meet SLA requirements.
• Ensures documentation of key processes are kept evergreen and align with global requirements.

Translated Company Description

• University Degree preferably in Finance, HR, Accounting or Business
• Minimum 3-5 years work experience in Payroll Operations
• Knowledge of WD/SAP HR/Payroll system
• Being proficient in Microsoft Office programs, especially Excel
• Good interpersonal and analytical skills