Payroll Administrative Executive (12 months Contract)

Chubb; Malaysia; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational company in Malaysia is seeking a Payroll Administrative Executive to support payroll operations across APAC. This role focuses on managing employee records, handling statutory submissions, and ensuring compliance with local regulations. Candidates should have a Bachelor's degree, 1-2+ years of payroll administration experience, and strong organizational skills. Proficiency in MS Office and knowledge of Southeast Asian statutory requirements are essential for success in this dynamic role.

Qualifications

• 1-2+ years of experience in payroll administration or HR operations, preferably in a regional or multi-country environment.
• Familiarity with statutory requirements and government portals in Southeast Asia.
• Professional certification in HR or payroll administration is an advantage.

Responsibilities

• Record employee details in government portals and ensure compliance with statutory requirements.
• Maintain accurate payroll records and verify documents.
• Prepare and file statutory reports for local authorities.
• Liaise with HR, Finance, and vendors regarding payroll documentation.

Skills

Attention to detail

Communication skills in English

Proficiency in MS Office

Organizational skills

Confidentiality handling

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

Payroll or HR systems

Job description

Payroll Administrative Executive (12 months Contract)

Malaysia

Job Description

Job Summary:
The Payroll Administrative Executive will support payroll operations across APAC by managing employee records, handling statutory submissions, and ensuring compliance with local regulations. This role does not involve payroll processing but focuses on administrative tasks to support the payroll function.

Key Responsibilities:

• Record accurate employee details in government portals and ensure timely updates for all statutory requirements (e.g., social security, tax, provident fund) across Southeast Asia.
• Maintain accurate and up-to-date employee payroll records, including personal data, statutory documents, and benefits information.
• Prepare, submit, and file statutory reports and documentation as required by local authorities in each country.
• Liaise with HR, Finance, and external vendors to gather and verify payroll-related documentation.
• Respond to employee queries related to payslips, ESS login, government submissions, and payroll items.
• Support audit and ensure all payroll administrative activities comply with internal controls and company policies.
• Monitor changes in local payroll-related legislation and update processes accordingly.
• Assist with payroll system data entry, testing, and documentation as needed.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1-2+ years of experience in payroll administration or HR operations, preferably in a regional or multi-country environment.
• Familiarity with any country statutory requirements and government portals in Southeast Asia (e.g., Singapore, Malaysia, Indonesia, Thailand, Philippines, Vietnam).
• Strong organizational skills and attention to detail.
• Proficient in MS Office.
• Ability to handle confidential information with integrity.
• Good communication skills in English; knowledge of additional Southeast Asian languages is a plus.
• Experience supporting payroll or HR administration in a multinational company.
• Experience in handling any payroll or HR system.
• Knowledge of expatriate statutory requirements.
• Professional certification in HR or payroll administration is an advantage

Job Info

• Job Identification 27404
• Job Schedule Full time
• Regular or Temporary Temporary
• Job Category HR Generalists
• Business Unit Malaysia
• Legal Employer Chubb Business Services Malaysia Sdn Bhd