Payroll & Admin Support Senior Executive

JOINTHIRE SINGAPORE PTE. LTD.; Kuala Lumpur; Hybrid; MYR 150,000 - 200,000; Full time

Job summary

An international business consulting firm in Kuala Lumpur is seeking a Payroll Administrator to manage payroll processes for clients. Responsibilities include overseeing payroll administration, ensuring compliance with statutory requirements, and maintaining employee records. The ideal candidate will have at least 2 years of relevant experience, strong MS Office proficiency, and excellent communication skills in Mandarin. The role offers a WFH arrangement on selected days and benefits including a performance bonus and medical coverage.

Benefits

Transport allowance reimbursement

Performance bonus

Annual leave

Medical and insurance benefits

Qualifications

• Minimum 2 years' experience in payroll processing and HR records.
• Prior experience in an agency providing payroll services preferred.
• Proficient in MS Office applications and payroll software.

Responsibilities

• Handle end-to-end payroll administration and ensure compliance.
• Prepare and remit monthly salary and statutory contributions.
• Maintain and update employee records for clients.

Skills

Payroll processing

HR records management

Communication skills

Time-management skills

Analytical skills

Self-motivated

Interpersonal skills

Proficiency in Mandarin

Proficiency in Japanese

Education

Bachelor's degree or diploma in Human Resources, Business Administration, or a related field

Tools

MS Office, particularly Excel

Payroll software (SQL, Infotech)

Job description

Overview

Our client is an international business consulting and advisory firm that provides accounting, taxation, and corporate secretarial services to support both local and foreign businesses. They are part of a well-established regional consulting group with offices across Asia, offering strong exposure to cross-border business operations, international standards, and diverse client portfolios.

Job Responsibilities

• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, LHDN) for clients
• Prepare and remit monthly salary to clients’ employees and statutory contributions to the relevant statutory bodies for clients
• Responsible for statutory updates of new hires registration and resignation updates on the statutory portal and tax filings such as CP22, CP21 and CP21A
• Maintain and update employee records for clients
• Collaborate with internal teams and clients to identify areas for improvement and streamline the administrative work process and enhance efficiency
• Prepare suppliers' payment listing and upload to banks for clients
• Collect and analyze sales data and other related reports to prepare invoices for clients
• Prepare and submit for the client’s application and renewal of all licenses and permits related to government agencies and local authorities
• Assist in providing guidance and review juniors’ work
• Ensure compliance with all relevant labor laws and regulations
• Perform other ad-hoc tasks as assigned by the superior

Job Requirements

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field
• At least 2 years' experience in handling payroll processing and HR records for multiple entities
• Prior experience working in an agency providing payroll services is preferred
• Proficiency in MS Office applications, particularly Excel, and familiarity with payroll software such as SQL and Infotech
• Strong communication, presentation, and interpersonal abilities; able to collaborate effectively with team members and clients
• Self-motivated individuals who can work independently and thrive in a fast-paced environment
• Excellent time-management, analytical, and multi-tasking skills
• Proficient in Mandarin to communicate with Mandarin-speaking clients
• Proficiency in Japanese will be an advantage to serve Japanese clients

Compensation & Working Conditions

• Working Location: Bangsar (Reachable by LRT)
• Working hours: Monday to Friday 9am - 6pm
• Work From Home (WFH) arrangement on Tue and Thurs (except when special conditions apply, e.g., new joiners, clients' appointments, meetings, etc.)
• Transport allowance reimbursement for client visits
• Performance bonus
• Annual leave
• Medical and insurance benefits