Operations & Personal Support Coordinator

Sapura Industrial; Putrajaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A multinational company based in Putrajaya is seeking an organised Operations & Personal Support Coordinator to provide administrative support to the Executive Vice Chairman. This junior role requires proficiency in Google Workspace and experience in administrative or operations support. Key tasks include managing calendars, performing financial data entry, and coordinating household logistics. The ideal candidate is detail-oriented and possesses strong communication skills, with an immediate start being a plus.

Qualifications

• 1-3 years in an Administrative, Operations, Personal Assistant, or Office Coordination role.
• High proficiency in Google Workspace and basic financial literacy.
• Strong communication skills and a detail-oriented personality.

Responsibilities

• Manage complex calendars and coordinate meeting logistics.
• Perform data entry into QuickBooks and track petty cash.
• Serve as point of contact for tenants and schedule property maintenance.
• Execute travel bookings and manage visa documentation.
• Maintain accurate trackers for donations and follow-up.

Skills

Google Workspace proficiency

Crystal-clear communication

Detail-oriented

Basic financial literacy

Tools

QuickBooks

Job description

Overview

We are seeking a highly organised, reliable, and execution-focused Operations & Personal Support Coordinator to provide comprehensive administrative operations and personal support to the Executive Vice Chairman. This position is designed for a junior professional who thrives on systems, checklists, and follow-through. You will be responsible for ensuring the day-to-day personal, household, and administrative operations run seamlessly by executing defined tasks under the guidance of the Personal & Executive Admin.

Key Responsibilities

Reporting directly to the Personal & Executive Admin, your mission is to ensure zero-defect execution in the following areas:

• Executive & Personal Admin: Manage complex calendars, monitor inboxes for action items, and coordinate meeting logistics and event distribution.
• Financial Administration: Perform meticulous data entry into QuickBooks, track petty cash, file receipts, and monitor payment statuses.
• Property & Household Coordination: Serve as the point of contact for tenants (using templates), schedule property maintenance, and coordinate household staff logistics.
• Logistics & Wellness Admin: Execute travel bookings based on specific instructions, manage visa documentation, and coordinate appointments.
• Community & Philanthropic Support: Maintain accurate trackers for donations and follow up on official receipts.

The Ideal Profile

• Experience: 1–3 years in an Administrative, Operations, Personal Assistant, or Office Coordination role.
• Skill Set: High proficiency in Google Workspace (Docs/Sheets) and Calendar tools. Basic financial literacy is essential.
• Communication: Crystal-clear written English and the confidence to chase stakeholders for updates.
• Personality: Detail-oriented, comfortable with being managed, and possesses a no-ego approach to support work. You are someone who asks clarifying questions early to ensure work is done right the first time.
• Immediate Start: Immediate start would be a distinct advantage.