Operation & Maintenance Admin

Energy Vault; Bukit Mertajam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in energy solutions is seeking an Administrative Support role to assist their Customer Service Engineer. You will be responsible for preparing performance reports, managing documentation, and maintaining databases. Ideal candidates should have a diploma in related fields and proficiency in Microsoft Office, ensuring accurate and efficient support in a dynamic environment.

Qualifications

• Diploma in Business Administration, Office Management, or a related field required.
• Proficient in Microsoft Office Suite and Apps in Microsoft 365.
• Ability to multi-task and prioritize workload while delivering accuracy.

Responsibilities

• Support Customer Service Engineer with performance report preparation.
• Maintain and update internal databases and tracking systems.
• Assist with vendor registration processes and documentation.

Skills

Microsoft Office Suite

Sharepoint

Power Automate

Education

Diploma in Business Administration

Diploma in Office Management

Job description

Description

• Support the Customer Service Engineer with monthly performance report preparation and data validation.
• Prepare and update client-specific guidelines and documentation for reference purposes, ensuring accuracy and easy access for clients and internal teams.
• Maintain and update internal databases and tracking systems related to maintenance schedules, and system performance, ensuring all scheduled maintenance tasks are logged, and no maintenance work is overlooked to avoid delays in required maintenance activities.
• Assist with performance checking by providing daily performance data to the Customer Service Engineer.
• To assist with vendor registration processes required by clients, including the preparation and submission of company profiles, certificates, bank details, and any supporting documents needed to register as an approved vendor or service provider.
• Perform ad-hoc duties such as detailed performance report preparation, process improvements, and cross-departmental coordination as assigned.

Requirements

• Diploma in Business Administration, Office Management, or a related field
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experienced in using Apps in Microsoft 365 such as Sharepoint, Forms, Power Automate will be an added advantage
• Hands‐on experience in office work, admin and filling
• Ability to multi‐tasks and prioritize workload while delivering high accuracy/quality works
• Positive attitude, independent and fast learner