Operation Executive, Hostel & Campus Management

Methodist College Kuala Lumpur; George Town; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable educational institution in Penang is seeking an Operation Executive for Hostel & Campus Management. This role involves overseeing hostel operations, managing administrative tasks, and coordinating with vendors for maintenance. Candidates must possess a Bachelor's degree and be fluent in English and Bahasa Malaysia. The position requires proactive organization skills and the ability to work from Tuesday to Saturday, 8:30 am to 5:30 pm. Join us in fostering a positive student experience.

Qualifications

• Minimum Bachelor's Degree in any field of study required.
• Good computer literacy and effective administrative task management needed.
• Must be able to communicate effectively in English and Bahasa Malaysia.

Responsibilities

• Oversee day-to-day hostel operations, including check-ins and facility upkeep.
• Manage administrative documentation and coordinate with vendors for maintenance.
• Assist in budget preparation and financial tracking.

Skills

Proactive organization

Administrative management

Communication in English and Bahasa Malaysia

Education

Bachelor's Degree in any field

Tools

Finance system

Job description

Methodist College Penang, Pykett Campus is looking for an Operation Executive, (Hostel & Campus Management). Are you proactive, organized, and ready to take charge of hostel day-to-day operational needs of the campus? This role functions like the “heart” of the campus, overseeing hostel operations, facilities maintenance, safety, administration, and supporting the overall student experience.

Come join us if you want to be part of a meaningful mission in education. This position will be based in Penang.

Job Description

Prepare and process monthly utility bills, usage tracking, and cost calculations.

Manage administrative documentation including contracts, inventories, hostel records, and SOP files.

Oversee day-to-day hostel operations including check-ins, check-outs, room allocation, and facility upkeep.

Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and project works.

Track weekly and monthly hostel occupancy, residents’ matters, disciplinary cases, and campus operational updates.

Support ISO-QMS documentation, updates, and compliance requirements.

Assist in budget preparation, financial tracking, and data entry into the college’s finance system.

Provide operational support to general college functions and events when required.

Job Requirement

Possess a minimum Bachelor’s Degree in any field of study.

Must be able to work from Tuesday to Saturday, 8:30am to 5:30pm, with flexibility to adjust working hours when required for hostel-related services.

Able to remain contactable for urgent or emergency matters outside normal working hours.

Required to have a valid Malaysian driving license.

Possess good computer literacy and the ability to manage administrative tasks effectively.

Able to communicate in both English and Bahasa Malaysia, verbal and in writing.

Only shortlisted candidates will be called for interview.

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