Operation cum Admin Executive

FastJobs; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading job platform in Malaysia is seeking a skilled Administrative Officer to provide comprehensive support for business activities. Your responsibilities will include managing events, internal communication, and handling documentation and client coordination. Candidates should possess a diploma or degree in business administration and experience in administration or operations, with proficiency in Microsoft Office and preferably Mandarin. This role offers a chance to work in a dynamic environment with a positive attitude.

Qualifications

• Minimum 2 years of experience in administration or operations.
• Preferably have experience in the financial industry.

Responsibilities

• Support daily administrative and operational functions across departments.
• Handle documentation, record-keeping, and filing.
• Coordinate with internal teams for meetings and events.
• Prepare reports and presentation slides.
• Assist in procurement and office management duties.
• Provide front-desk and customer service support.

Skills

Microsoft Office (Word, Excel, PowerPoint)

Mandarin proficiency

Organizational skills

Interpersonal skills

Education

Diploma or Degree in Business Administration or related field

Job description

This role provides comprehensive administrative and operational support to ensure the smooth execution of Capstar’s business activities. You will assist in managing events, client coordination, documentation, and internal communication within the group.

Key Responsibilities

• Support daily administrative and operational functions across departments.
• Handle documentation, record-keeping, and filing of client and company records.
• Coordinate with internal teams for meetings, events, and training sessions.
• Prepare reports, presentation slides, and communication materials.
• Assist in procurement, logistics, and office management duties.
• Provide front-desk and customer service support when required.

Qualifications & Requirements

• Diploma or Degree in Business Administration, Management, or related field.
• Minimum 2 years of experience in administration or operations.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Preferably speak and write in Mandarin (candidate as per job requirement is required).
• Good organizational, multitasking, and interpersonal skills.
• Positive attitude, responsible, and able to work independently.
• Preferably with experience in the financial industry.
• Experience in financial advisory or insurance industry will be an advantage.