Onboarding Specialist

Hong Leong Industries; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Malaysia is looking for an HR professional to manage onboarding processes. The role involves conducting reference checks, coordinating background verifications, and ensuring compliance with documentation requirements. Ideal candidates possess a degree in Human Resources and strong attention to detail. Candidates should have prior HR experience and excellent communication skills. This position offers the opportunity to be part of a supportive team in a dynamic environment.

Qualifications

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or related field.
• Prior experience in HR, onboarding, or talent acquisition support preferred.
• Strong attention to detail and ability to organize large amounts of information.

Responsibilities

• Conduct comprehensive reference checks with previous employers.
• Coordinate background checks, including employment verification and education checks.
• Collect and review pre-employment documents.

Skills

Attention to detail

Communication skills

Interpersonal skills

Time management

Education

Diploma or Bachelor’s Degree in Human Resources or related field

Tools

MS Office

HR systems

Job description

Job Description

• Conduct comprehensive reference checks with previous employers, supervisors, and relevant stakeholders.
• Coordinate and follow up on background checks, including employment verification, education checks, criminal record checks, and other required screenings.
• Collect, review, and compile all pre-employment documents (e.g., identification, certifications, forms, medical records).
• Maintain accurate and organized candidate documentation and ensure compliance with audit requirements.
• Liaise with candidates to ensure timely submission of documents and clarification of any outstanding requirements.
• Collaborate with Talent Acquisition and HR teams to ensure a seamless transition from offer stage to onboarding.
• Prepare and update onboarding trackers, status reports, and documentation logs.
• Support the preparation of onboarding kits and coordinate Day 1 arrangements when required.
• Ensure all onboarding processes are completed within defined timelines and service-level expectations.

Job Requirements

• Diploma or Bachelor’s Degree in Human Resources, Business Administration, or related field.
• Prior experience in HR, onboarding, or talent acquisition support preferred.
• Strong attention to detail and ability to organize large amounts of information.
• Excellent communication, interpersonal and follow-up skills.
• Ability to manage multiple tasks and work within tight timelines.
• High level of integrity and confidentiality in handling sensitive information.
• Proficiency in MS Office and HR systems is an added advantage.