Officer - Office Management cum Despatch

Sunway Malls; Selangor; On-site; MYR 30,000 - 40,000; Full time

Job summary

A prominent retail management firm in Selangor seeks an experienced Office Administrator. Responsibilities include managing document dispatch, office supplies inventory, and staff accommodation concerns. The ideal candidate has 2–3 years in office administration logistics and strong organizational skills, with proficiency in MS Office applications. A valid motorcycle license is advantageous for dispatch tasks.

Qualifications

• Minimum 2–3 years of experience in office administration or logistics.
• Valid motorcycle license preferred for dispatch tasks.
• Experience in managing rental and maintenance matters is a plus.

Responsibilities

• Manage document despatch, collection, and tracking.
• Oversee inventory of office supplies and consumables.
• Coordinate staff accommodation assignments and concerns.
• Handle office courier and postage services.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving skills

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Description

Despatch Documentation and Payment Handling

• Manage the despatch of documents, including submission, collection, and tracking of paperwork to/from external parties.
• Process payments related to despatch services, ensuring timely invoicing, receipts, and payment processing.
• Liaise with relevant authorities for document submissions and ensure compliance with legal requirements.

Office Supplies and Consumables Inventory Management

• Oversee the inventory of office supplies and consumables, ensuring sufficient stock for smooth office operations.
• Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

• Coordinate staff accommodation assignments and manage any accommodation-related concerns.
• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier/Postage Management and Office License Renewal Support

• Oversee the office courier and postage services, ensuring accurate dispatching and billing.
• Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.

Job Requirement

• Minimum 2–3 years of experience in office administration, logistics, or a related role
• A valid motorcycle license and access to a motorbike are an advantage, as the role includes dispatch-related tasks
• Hands-on experience in dispatch and office operations is highly advantageous
• Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred
• Strong organizational skills, with the ability to manage multiple tasks and meet deadlines
• Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities
• Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook)
• Attention to detail with a proactive approach to problem-solving
• Ability to maintain confidentiality and handle sensitive information appropriately