Office Manager

Netpoleon Malaysia; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A growing IT security firm in Petaling Jaya is seeking an Office Manager to oversee HR, Administration, Logistics, and Finance operations. The ideal candidate must possess a Bachelor’s degree and have at least 3 years of relevant experience. Responsibilities include managing financial operations, ensuring compliance with regulations, and leading team meetings. Candidates should have strong analytical skills and proficiency in MS Excel is essential. This role offers a chance to grow with a strategically expanding company.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Minimum 3 years of relevant work experience.
• Positive, self-motivated, and capable of working independently.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Oversee HR, Administration, Logistics, and Finance operations.
• Lead weekly team meetings, fostering collaboration.
• Monitor and improve team performance.
• Manage financial operations including accounts preparation.
• Ensure accurate billing and invoicing.
• Supervise payroll activities and maintain compliance.

Skills

Numerical aptitude

Analytical skills

Proficiency in MS Excel

Experience supervising junior staff

Education

Bachelor’s Degree in Business Administration or Accounting

Tools

MS Excel

Autocount

Job description

Overview

Netpoleon Solutions is a well-established IT Security and Network Company recently acquired by Macnica Inc – a US 5.5 Billion Dollar Revenue company. With offices in Singapore, Australia, Cambodia, India, Indonesia, Malaysia, Myanmar, New Zealand, Philippines, Thailand, Vietnam and parent company in Japan and US, we are now inviting individuals that have strong skills and knowledge in IT Security to join us. You will be able to embark on an exciting career, as we pursue our strategic expansion.

Working Hours: 9am to 6pm, Mon-Fri

Salary will commensurate with qualification and experiences

Job Title

Office Manager

Job Responsibilities

• Oversee HR, Administration, Logistics, and Finance operations, ensuring alignment with company goals.
• Lead weekly team meetings, fostering collaboration and accountability.
• Monitor and improve team performance, meeting deadlines and objectives.
• Manage financial operations, including accounts preparation, credit collections, and accounts reconciliation.
• Ensure accurate billing, invoicing, and customer payment collection.
• Provide regular financial reports, including AR/AP and sales validations, to management.
• Supervise payroll activities, including claims, commissions, and leave tracking.
• Maintain compliance with tax regulations and internal financial controls.
• Manage inventory, tracking goods flow and stock locations.
• Serve as a key business partner to management and regional offices.
• Support management in implementing company policies and process improvements.

Requirements

• Bachelor’s Degree in Business Administration, Accounting, or a related field.
• Strong numerical aptitude and analytical skills.
• Minimum 3 years of relevant work experience.
• Proficiency in MS Excel; experience with Autocount is an advantage.
• Positive, self-motivated, and capable of working independently.
• Ability to work under pressure and meet deadlines.
• Experience supervising and training junior staff.
• Eager to learn and adapt to new challenges.

Interested candidates, please apply via the “Apply Now” button below. We regret that only shortlisted candidates will be notified.

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