Office Assistant

Eternal Cove Enterprise; Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local business in Shah Alam is looking for an administrative support professional to assist with various tasks including accounting, HR coordination, and vendor management. The ideal candidate will have 1-3 years of relevant experience, proficiency in MS Excel, and strong organizational skills. Responsibilities include managing bookkeeping, assisting with recruitment, and overseeing inventory and supplier relations. This position also offers annual leave, a performance bonus, and training opportunities.

Benefits

Annual Leave

EPF / SOCSO / PCB

Bonus

Company Trip

Performance Bonus

Training Provided

Qualifications

• 1–3 years of experience in office administration, accounting support, HR coordination, or purchasing.
• Basic knowledge of bookkeeping and accounting processes.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage daily bookkeeping, data entry, and expense tracking.
• Assist with recruitment, posting jobs, scheduling interviews.
• Manage procurement of ingredients, packaging, café supplies, and equipment.

Skills

Office administration

Accounting support

HR coordination

Purchasing

MS Excel

Google Workspace

Communication skills

Organizational skills

Tools

Accounting software

Job description

Eternal Cove Enterprise – Kota Kemuning, Selangor

Requirement

• 1–3 years of experience in office administration, accounting support, HR coordination, or purchasing
• Basic knowledge of bookkeeping and accounting processes
• Proficiency in MS Excel, Google Workspace, or accounting software
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to work independently with minimal supervision

Responsibility

1. Accounting & Finance Support

• Manage daily bookkeeping, data entry, and expense tracking
• Reconcile receipts, POS sales, bank transactions, and petty cash
• Assist with payroll calculation (hours, overtime, allowances)
• Support invoice processing, billing, and payments to suppliers
• Maintain accurate documentation for audit and compliance purposes

2. HR & Administrative Support

• Assist with recruitment (posting jobs, scheduling interviews, screening CVs)
• Handle new employee onboarding, contract preparation, and record keeping
• Manage general office administration (filing, supplies, communication, etc.)

3. Purchasing & Vendor Management

• Manage procurement of ingredients, packaging, cafe supplies, and equipment
• Liaise with suppliers to negotiate pricing, lead times, and quality standards
• Monitor inventory levels and coordinate with café staff to avoid shortages
• Track purchase orders, delivery timelines, and stock-in documentation
• Evaluate vendor performance and maintain updated vendor lists
• Support cost optimization and waste reduction initiatives

Benefits

• Annual Leave
• EPF / SOCSO / PCB
• Bonus
• Company Trip
• Performance Bonus
• Training Provided

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