Office Administrator

Fang & Pai Industries; Port Klang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading manufacturing company in Port Klang, Selangor is seeking a Full-time Office Administrator to manage daily office tasks, maintain an efficient working environment, and provide admin support across departments. Candidates should have over 4 years of relevant experience, proficient in office software like Word and Excel, and strong organizational skills. This role includes responsibilities like managing front-desk duties, coordinating meetings, and handling procurement. Benefits include health insurance and opportunities for promotion.

Benefits

Opportunities for promotion

Meal provided

Health insurance

Qualifications

• More than 4 years of relevant work experience required.
• Prior experience in administration, HR, or office support preferred.

Responsibilities

• Manage front-desk duties, including visitor reception.
• Maintain office environment and coordinate meeting room usage.
• Draft, organize, and file administrative documents.
• Arrange meetings, including booking rooms and preparing materials.
• Manage purchasing and inventory of office supplies.

Skills

Strong communication skills

Organizational skills

Customer service mindset

Proficiency in Word & Excel

Attention to detail

Documentation skills

Education

Majors in Administration, HR, Business Management

Job description

Fang & Pai Industries is hiring a Full time Office Administrator role in Pelabuhan Klang, Selangor. Apply now to be part of our team.

Requirements

• Looking for candidates available to work:
  • Mon morning
  • Mon afternoon
  • Mon evening
  • Tue morning
  • Tue afternoon
  • Tue evening
  • Wed morning
  • Wed afternoon
  • Wed evening
  • Thu morning
  • Thu afternoon
  • Thu evening
  • Fri morning
  • Fri afternoon
  • Fri evening
  • Sat morning
  • Sat afternoon
  • Sat evening
• More than 4 years of relevant work experience required for this role

Job Description

The Administrative Assistant is responsible for handling daily office administration tasks, ensuring a neat and efficient working environment, and providing administrative support to various departments to enhance overall operational efficiency.

Daily Administrative Operations

• Manage front-desk duties, including visitor reception, call handling, and mail/parcel distribution.
• Maintain office environment, coordinate meeting room usage, and manage office supplies and equipment.
• Coordinate maintenance and repair of office equipment (printers, copiers, etc.).

Documentation & Records Management

• Draft, organize, and file administrative documents, internal memos, contracts, and relevant materials.
• Maintain accurate and secure electronic and physical filing systems.

Meeting & Event Support

• Arrange meetings, including booking rooms, preparing materials, and taking minutes.
• Assist with organizing company events, such as employee training, team-building activities, and annual meetings.

Procurement & Expense Handling

• Manage purchasing and inventory of office supplies and administrative materials.
• Handle administrative expense reimbursement and payment requests; assist the finance department with cost control.

HR Administrative Support (for applicable roles)

• Assist with onboarding procedures, including collecting employee documents and preparing workstations.
• Support attendance management and update employee information and HR records.

Education and Experience

• Majors in Administration, Human Resources, Business Management, or related fields are preferred.
• Skills & Competencies and strong communication and coordination skills with a customer-service mindset.
• Proficiency in office software (Word & Excel).
• Attention to detail, strong organizational skills, and ability to work under pressure.
• Good writing and documentation skills.
• Prior experience in administration, HR, or office support is preferred.

Benefits

• Opportunities for promotion
• Meal provided
• Health insurance

Schedule

• Monday to Friday 08:30 - 17:30
• Saturday 08:30 - 13:00 (Alternative)