Office Administrator

MHA Consultancy Services Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A professional consultancy services firm in Kuala Lumpur is seeking an Office Administrator to maintain supplies and support HR functions. Candidates should have a diploma in business administration and be fluent in Chinese and English. The role offers attractive benefits including transportation allowances and fixed working hours, with no overtime required.

Benefits

Accessible Location

Transportation Allowance

Fixed Working Hours

Work Assets Provided

Qualifications

• 1 year experience in office administration preferred.
• Maintains a professional appearance for front-facing duties.
• Detail-oriented with a focus on maintaining accurate records.

Responsibilities

• Maintain office supplies and work assets.
• Organize and update office records.
• Process invoices and manage office budgets.
• Prepare equipment and assist with new hires.
• Assist HR functions by keeping personnel records up to date.
• Update the office calendar and send reminders.
• Prepare training materials for seminars.

Skills

Fluent in Chinese

Fluent in English

Proficient in Microsoft Office

Detail-oriented

Ability to work independently

Education

Diploma in Business Administration

Job description

Job Responsibility

• Maintain office supplies and work assets; manage maintenance tasks to ensure a functional office environment.
• Organize and update office records, ensuring accuracy and timeliness.
• Process invoices and manage office budgets.
• Prepare work equipment and assist with the setup of new hires.
• Assist the organizationâs HR functions by keeping personnel records up to date and updating financial documents.
• Update the office calendar and send reminders for upcoming meetings and events.
• Assist in preparing training materials or other forms of PowerPoint presentations for seminars and internal training sessions.

Job Requirements

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

Job Benefits

• Accessible Location: Office is within walking distance from the MRT.
• Transportation Allowance: Monthly transportation & parking allowances.
• Fixed Working Hour: No overtime, weekend, or public holiday work required.
• Work Assets Provided: All necessary work tools and equipment are supplied.