Office Administrator

gradmalaysia.com; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading Malaysian company is seeking an office management support professional to assist the Department's Heads. Responsibilities include managing office supplies, ensuring effective filing systems, and liaising with HR regarding staff matters. Ideal candidates will have strong proficiency in Microsoft Office, excellent written and verbal communication skills, and the ability to multi-task and prioritize work effectively.

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Excellent written and verbal communication skills.
• Ability to multi-task, organize, and prioritize work.

Responsibilities

• Support the Department's respective Head(s) in office management-related matters.
• Prepare and update the Department's organisation charts and liaise with HR for staff matters.
• Ensure adequate availability of workstations and office supplies.
• Ensure effective filing systems for the Department.

Skills

Proficiency in Microsoft Office suite

Excellent written communication skills

Excellent verbal communication skills

Ability to multi-task

Ability to organize and prioritize work

Job description

Responsibilities

• Support the Department's respective Head(s) in office management-related matters.
• Prepare and update the Department's organisation on charts, liaise with HR Department on staff attendance, leave administration, updating of staff information, arranging for travel warrants and travel arrangements and other relevant follow-up on HR Matters.
• Ensure adequate availability of workstations, office supplies/stationeries and equipment such as computers, telephones, photocopier machines etc. for the Department.
• Ensure overall Good Housekeeping practices for the Department.
• Ensure effective filing systems for the Department.
• Attend to all incoming telephone calls for the Heads of Department and to update them accordingly.
• Distribute the company’s circulars/information to all staff in the Department.
• Responsible for purchasing and recording all printing, stationery items and fixed assets ie. Computer/laptop via capex requisition

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Excellent written and verbal communication skills
• Ability to multi-task, organize, and prioritize work