Office Administration & Facilities Manager

Jobstreet Malaysia; Meru; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading company in Malaysia is seeking an Office Administration & Facilities Manager to oversee plant facilities and daily operations. The role involves ensuring compliance with safety regulations, managing administrative services, and improving operational efficiencies. Ideal candidates should possess a Bachelor's Degree in a relevant field and have over 5 years of supervisory experience. Strong leadership and problem-solving skills are essential. This position offers an opportunity to maintain a safe and efficient workplace environment.

Qualifications

• 5+ years of supervisory experience in facilities or office management.
• Strong knowledge of building maintenance and statutory compliance.
• Experience in managing utilities and vendor contracts.

Responsibilities

• Oversee daily operations of office and plant facilities.
• Implement cost-control and energy-saving initiatives.
• Ensure compliance with safety regulations and local authority regulations.

Skills

Leadership

Problem-solving

Coordination

Crisis management

Education

Bachelor’s Degree in Property Development or related field

Job description

Office Administration & Facilities Manager

Are you passionate about creating a safe, efficient, and well‑run workplace? We’re looking for an Office Administration & Facilities Manager to oversee plant facilities, compliance, utilities, and office operations — ensuring smooth daily operations that support business success. If you’re proactive and solutions‑driven, we’d love to hear from you!

Key Responsibilities

• Oversee overall office and plant facilities operations to ensure a safe, clean, and well‑maintained working environment.
• Manage administrative services including reception, visitor coordination, meeting rooms, cleaning, and dispatch.
• Supervise facilities maintenance, contractors, and service providers to ensure timely and quality delivery of work.
• Monitor and ensure uninterrupted utilities supply (electricity, water, internet, air‑conditioning) to support plant operations.
• Implement cost‑control and energy‑saving initiatives to optimize operational expenses.
• Oversee security operations, access control, CCTV monitoring, and company key management.
• Ensure compliance with statutory requirements, licenses, insurance, and local authority regulations.
• Support SHE (Safety, Health & Environment) initiatives and ensure facilities meet safety and audit standards.
• Manage consumables, uniforms, and administration‑related budgeting and reporting.
• Administer company fleet cards, parking allocation, staff accommodation, and management travel arrangements.
• Coordinate restoration, renovation, and infrastructure improvement projects within the plant.
• Maintain proper documentation and service records for facilities, equipment, and statutory inspections.
• Lead and supervise Office Administration staff while driving continuous process improvement.
• Support cross‑functional departments (Production, Engineering, HR) to ensure smooth daily plant operations.
• Perform ad‑hoc assignments as required by Management.

Job Requirements

• Bachelor’s Degree in Property Development, Real Estate Management, Business Administration, Building Maintenance, or a related field.
• Minimum 5 years of supervisory experience, with at least 3 years in facilities, office, or building management within a structured organization (manufacturing environment preferred).
• Strong knowledge of building and facilities management, including maintenance of fixtures, equipment, and physical assets.
• Good understanding of statutory compliance, safety regulations, and emergency response procedures.
• Experience managing utilities, vendor contracts, procurement, and cost control.
• Familiar with safety best practices, facility upkeep, and operational risk management.
• Experience handling crisis situations, including pandemic SOP implementation and business continuity measures.
• Strong leadership, coordination, and problem‑solving skills with the ability to work cross‑functionally.