MD Office cum HR Assistant Specialist

ASK Headhunter; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A multinational corporation in Malaysia seeks an office administrator to support the Managing Director and expatriates with various administrative tasks. Responsibilities include document translation, expatriate service management, and assisting in recruitment activities. Ideal candidates are fluent in Japanese and English, possess a degree, and have strong time management skills. This role is essential to ensure the smooth operation of the office and support expatriate staff in their daily activities.

Qualifications

• Possess a Degree in any field.
• Good communication skills, both verbal and written in Japanese and English.
• Efficient in time management skills.
• Resourceful and able to work independently.
• Fluency in Bahasa Malaysia and English.

Responsibilities

• Maintains the smooth operation of the Managing Director's office.
• Translate documents and emails for the Managing Director.
• Support expatriates in daily activities.
• Handle Employment Pass applications and renewals.
• Assist in recruitment and HR activities.

Skills

Good communication skills in Japanese and English

Time management

Resourceful and independent

Fluency in Bahasa Malaysia

Education

Degree in any field

Job description

Responsibilities

• Maintains the smooth running of Managing Director office through a variety of administrative and clerical duties.
• Responsible to translate documents and emails related to Managing Director office and company related documents if required.
• Support Japanese expatriates’ daily life activities including various reservation, condominium surveys, health related matters, banking, utilities bills and etc.
• Responsible for expatriate application, renewal and cancellation of Employment Pass under Expatriate Services Division (ESD) and MIDA.
• Perform HR activities such as assist in recruitment activities, Company compensation and benefit, employment engagement and employment movement.
• Revised company prescription periodically.
• Legal related matter eg. Agreement or Contract bide with third parties – customers, suppliers, vendors etc.
• Responsible for Internal audit eg J-Sox related matter.
• Company risk management related matter.
• Carry on duties assigned by the superior from time to time.

Qualifications

• Possess a Degree in any field.
• Good communication skills, both verbal and written in Japanese and English.
• Efficient in time management skills.
• Resourceful and able to work independently.
• Fluency in Bahasa Malaysia and English.