Logistics & Administration Officer

Mahaas Sdn Bhd; Ampang Jaya Municipal Council; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics company in Ampang Jaya is seeking a detail-oriented Logistics & Administration Officer to manage export documentation, coordinate with logistics partners, and handle general office administration. The ideal candidate should hold a diploma or degree in Business Administration or Logistics, possess strong communication and organisational skills, and be proficient in Microsoft Office. The role is well-suited for an organised, proactive individual comfortable in a fast-paced environment. Salary and benefits commensurate with qualifications and experience.

Qualifications

• Prior experience in export documentation, shipping, or logistics coordination is an advantage.
• Ability to work independently and manage multiple tasks efficiently.

Responsibilities

• Prepare and maintain all export-related documentation.
• Liaise with logistics providers to ensure timely shipment.
• Identify and source new local suppliers.
• Handle day-to-day administrative duties.

Skills

Organisational skills

Communication skills

Detail-oriented

Proficient in Microsoft Office

Education

Diploma or Bachelor’s Degree in Business Administration, Logistics, or a related field

Job description

We are seeking a detail-oriented and reliable Logistics & Administration Officer to support our daily operations. The role involves managing export documentation, coordinating with logistics partners and overseas customers, sourcing local suppliers, and handling general administrative functions. This position is well-suited for an individual who is organised, proactive, and comfortable working in a fast-paced business environment.

Key Responsibilities

• Export Documentation & Logistics Coordination

  • Prepare, process, and maintain all export-related documentation, including invoices, packing lists, and shipping documents.
  • Liaise with freight forwarders, shipping lines, and logistics service providers to ensure timely shipment and delivery.
  • Coordinate closely with overseas customers on shipping schedules, documentation requirements, and delivery status.
  • Ensure compliance with export regulations and internal procedures.

• Supplier Sourcing & Coordination

  • Identify and source new local suppliers in line with company requirements.
  • Request and compare quotations, maintain supplier records, and support basic supplier evaluation.
  • Coordinate with suppliers on pricing, delivery timelines, and documentation.

• General Office Administration

  • Handle day-to-day administrative duties including filing, data entry, record keeping, and correspondence.
  • Assist in preparing reports, letters, and internal documentation.
  • Support management and other departments with administrative tasks as required.
  • Ensure smooth office operations and adherence to company policies.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Logistics, or a related field.
• Prior experience in export documentation, shipping, or logistics coordination will be an advantage.
• Good communication skills, with the ability to liaise with external parties professionally.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Ability to work independently and manage multiple tasks efficiently.

Personal Attributes

• Responsible and dependable
• Proactive and willing to learn
• Well-organised with a positive work attitude

Remuneration

• Salary and benefits will be commensurate with qualifications and experience.