Learning and Development HR Coordinator

Hapag-Lloyd; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading global shipping company in Malaysia is seeking a Coordinator for Employee Engagement and Training. The role involves leading initiatives to enhance workplace culture, ensuring compliance with HRD Corp requirements, and managing various training programs. Candidates should hold a Bachelor's degree in Human Resources Management and have at least 3 years of experience in Learning and Development. Strong interpersonal skills and PC literacy are essential for success in this role. Competitive compensation and opportunity for professional growth are offered.

Qualifications

• Minimum 3 years’ experience in Learning and Development or Organizational Development.
• Proven experience handling HRDF/HRD Corp claims and processes.
• Proven experience in employee engagement or HR events coordination is an advantage.

Responsibilities

• Lead employee engagement initiatives to strengthen workplace culture.
• Ensure execution of all training and engagement initiatives.
• Maintain accurate records and compliance with HRD Corp requirements.

Skills

Human Resources Management Skills

Excellent interpersonal and communication skills

PC literacy in MS Office (Word, Excel, PowerPoint)

Influencing and planning skills

Education

Bachelor degree in Human Resources Management or related field

Job description

The coordinator will lead employee engagement initiatives to strengthen workplace culture, collaboration, and retention. Additionally, ensures smooth execution of all training and engagement initiatives while maintaining accurate records and compliance with HRD Corp requirement

Function and duties

Employee Engagement Initiatives

• Overall responsible for employee engagement in the organization
• Ensuring circulation of alerts, creating excitement and motivation around employee events as per schedule/ HR Calendar including building quality of event
• Prepare Engagement budget and ensure effective utilization of the same.
• Responsible for initiating, running & replacing employee committees
• Responsible for conducting fun events like Annual Day and Sports Day
• Plans, organizes and executes Events and Activities of festive and birthday celebrations

Reward & Recognition

• Prepare R&R budget and ensure effective utilization of the same
• Organizing and conducting weekly/monthly R&R
• Sharing monthly reconciliation on award utilization
• Ensure that awards are as per the criterion defined
• Responsible for R&R audit
• Procurement and dissemination of R&R gifts, awards and trophies

Employee Surveys

• Designing and Managing Employee Climate Survey
• Analyzing survey findings and action plan implementation

Training Coordination

• Coordinate all training programs with external trainers, vendors, and service providers.
• Manage training schedules, invitations, attendance lists, venue booking, equipment setup, and participant communication.
• Ensure learning materials and resources provided by external trainers are prepared and distributed.

HRDF / HRD Corp Management

• Handle all HRDF claims, grant applications, and related documentation.
• Ensure training programs meet HRD Corp compliance and eligibility requirements.
• Liaise with HRD Corp representatives, external trainers, and internal stakeholders to manage claim submissions.
• Maintain accurate records of HRDF-claimable programs and monitor fund utilization.

General HR Support

• Support HR operations during onboarding, employee activities, and other HR-related initiatives.
• Maintain updated training and HRDF documentation.

Qualifications and Technical Job Requirements

• Bachelor degree in Human Resources Management, or any related field.
• Minimum 3 years’ experience in Learning and Development or Organizational Development.
• Proven experience handling HRDF/HRD Corp claims and processes.
• Proven experience in employee engagement or HR events coordination is an advantage.
• PC literacy in MS office -Word, Excel & PowerPoint is essential
• Human Resources Management Skills
• Excellent interpersonal and communication skills, Influencing and planning skills.