Learning and Development Administrative Specialist

Bridge Data Centres; Kulai; On-site; MYR 40,000 - 60,000; Full time

Job summary

A regional data services company is seeking a Learning and Development Administrative Specialist to support various L&D initiatives, including new hire onboarding and training coordination. Responsibilities include maintaining training records, preparing reports, and ensuring the completion of mandatory training. The ideal candidate will have a Bachelor’s degree in a related field and 2+ years of relevant experience. Proficiency in Excel, PowerPoint, and strong organizational skills are essential for this role.

Qualifications

• Minimum of 2 years of experience in L&D, HR, or training administration.
• Exposure to technical/data centre environments is an advantage.
• Experience with training coordination and record-keeping.

Responsibilities

• Coordinate training schedules, invitations, and logistics.
• Maintain training records and prepare quarterly L&D reports.
• Update L&D materials and ensure consistency.

Skills

Organizational skills

Attention to detail

PowerPoint proficiency

Excel proficiency

Clear communication

Service orientation

Education

Bachelor’s degree in Human Resources, Business, Administration or related field

Tools

Excel

PowerPoint

Outlook

Job description

Learning and Development Administrative Specialist

The is a regional role to provide administrative, coordination and content support for L&D initiatives, new hire onboarding, government grant application, training records and any HR focused projects.

Key Responsibilities

Learning Administration

• Coordinate training schedules, invitations, enrollment, attendance tracking and venue/virtual arrangements for employees
• Maintain accurate training records, training matrices and employee learning histories in Excel spreadsheets or the LMS.
• Prepare standard quarterly L&D reports and dashboards (participation, completion, overdue mandatory training) for review by L&D Manager.
• Coordinate end-to-end onboarding logistics for new hires (checklists, induction schedule, invitations, reminders, feedback forms).
• Ensure completion and documentation of mandatory safety, security and technical induction modules within defined timelines.
• Liaise with hiring managers and supervisors to arrange on-the-job orientation, buddy assignments and data centre tours.

Content and Materials Support

• Update and refresh existing L&D slide decks, e-learning materials and guides
• Standardise templates and branding for training materials to ensure a consistent look and feel across the organisation
• Assist with content localisation (language, examples, local procedures), designing and quality checks (typos, formatting, hyperlinks).

Training Needs and Analysis Support

• Consolidate training needs identified in performance reviews, compliance requirements and manager requests into tracking sheets.
• Support in running surveys, collating feedback forms and summarising key themes for TNA.
• Help map employees against training roadmaps or competency matrices by updating status, expiry dates and gaps identified.

Coordination with Vendors and Internal Trainers

• Handle administrative coordination with external training providers (booking, confirmations, attendance lists, evaluation forms).
• Support local internal trainers with printing materials, room setup, sign-in sheets, and post‑training documentation.
• Process training-related invoices, quotations and basic budget trackers, subject to review and approval by the L&D Manager.

Required Qualifications and Experience

• Bachelor’s degree in Human Resources, Business, Administration or related field.
• At least 2 years of experience in L&D, HR, or training administration; exposure to technical/data centre/engineering environments is an advantage but not mandatory.
• Experience with training coordination, record‑keeping and use of office productivity tools (e.g. Excel, PowerPoint, Outlook).

Skills and Competencies

• Strong organisational and detail-oriented working style; able to manage multiple training schedules and deadlines.
• PowerPoint, Excel and Word skills for maintaining and refreshing training decks and participant materials.
• Comfortable working with spreadsheets and/or LMS to track completions and generate reports.
• Clear communication skills (written and spoken), with the ability to coordinate across shifts, sites and levels.
• Service‑oriented mindset, willing to support trainers, managers and participants with day‑to‑day L&D queries.