Junior Sales Admin

Second Talent; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A major manufacturing and sales company is seeking two organized Sales Administrators for their Balakong office. One role focuses on data management, requiring high proficiency in SAP and Salesforce, alongside attention to detail. The second role offers operational support, necessitating excellent organizational and communication skills. Candidates should have a diploma, be fluent in English, and preferably Mandarin. Immediate availability is preferred.

Qualifications

• 1-3+ years of working experience in a secretarial, sales support, or administrative position.
• Self-driven with a strong sense of responsibility.
• Ability to work independently and manage deadlines effectively.

Responsibilities

• Manage accuracy of data entry in internal systems.
• Prepare and issue sales quotations and proposals.
• Coordinate meetings and manage business travel arrangements.
• Support the sales team with various operational tasks.

Skills

High proficiency in SAP

High proficiency in Salesforce

High proficiency in Microsoft Excel

Fluency in English

Fluency in Mandarin

Strong skills in MS Office

Excellent organizational abilities

Professional-level communication skills

Education

Diploma or equivalent

Tools

MS Office

Job description

Job Title: Sales Administrator

Location: Balakong, Seri Kembangan, Selangor

Work Hours: Monday Friday, 8:00 AM 5:30 PM

About the Opportunity

Our client, a major manufacturing and sales company, is seeking two organized and detail-focusedSales Administrators to support their growing sales department. The roles are based in their Balakong office.

This is an urgent hiring for two distinct, full-time positions. Please see the specific responsibilities for each role below.

Position 1: Sales Administrator (Data Management)

This role focuses on data integrity and sales reporting, ensuring the sales team has accurate information.

Key Responsibilities:

• Manage and ensure the accuracy of all data entry in internal systems (e.g., product names, serial numbers, pricing, and customer details).
• Maintain and regularly update sales records and customer databases.
• Monitor and track sales team targets; prepare precise monthly sales reports for management review.
• Provide administrative support related to data analysis and deliver insights to assist the sales team.

Requirements for this Role:

• Essential:High proficiency inSAP,Salesforce, andMicrosoft Excel.
• A meticulous attention to detail and a high standard for data accuracy.
• The ability to work independently and manage deadlines effectively.

Position 2: Sales Administrator (Operations Support)

This role acts as a central, providing direct administrative and operational support to the sales team and the Head of Sales.

Key Responsibilities:

• Provide day-to-day operational and secretarial support to the Head of Sales.
• Prepare and issue sales quotations; assist in compiling company profiles, proposals, and tender documents.
• Coordinate all internal and external meetings (venue booking, material preparation, minute-taking, and follow-ups).
• Manage business travel arrangements, including flights, accommodation, and offsite events.
• Act as a key liaison for communications within the sales team to ensure efficient workflow.
• Manage customer inquiries, handle email correspondence, and assist with various operational tasks.
• Support the team with expense claims, customer feedback, and other ad-hoc administrative duties.

Requirements for this Role:

• Excellent organizational and multitasking abilities.
• Professional-level communication skills, both written and verbal.
• A proactive approach with the ability to work in a fast-paced environment.
• Knowledge ofSAPis an added advantage.

General Qualifications (For BOTH Positions)

• Education:Must possess at least a Diploma or equivalent.
• Experience:1-3+ years of working experience in a secretarial, sales support, or administrative position.
• Skills:Strong skills inMS Office, with particular high proficiency inMS Excel.
• Language:Fluency in English is required. Fluency inMandarinis highly preferred, as this role requires interaction withMandarin-speaking customers.
• Work Ethic:Candidates should be self-driven, able to work with minimal supervision, and possess a strong sense of responsibility.
• Eligibility:Must be a Malaysian citizen or possess relevant residency.
• Start Date:Candidates who can join immediately or with a short notice period are preferred.