Junior Finance & Admin Executive (Immediate) ( Chinese Speaking)

Zen Computer Systems; Cyberjaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A tech company in Cyberjaya is looking for a proactive Finance & Admin Executive. The role involves managing accounts payable/receivable, performing GL entries, and providing administrative support. Candidates should have at least an LCCI diploma in Accounting/Business Administration and must be proficient in Chinese. Experience in SQL Accounting is a plus. Competitive salary and dynamic work environment offered.

Qualifications

• Minimum 1 year related experience in Accounting/Finance.
• Fresh graduate is encouraged to apply.

Responsibilities

• Handle full spectrum of Accounts Receivable and Accounts Payable.
• Perform General Ledger entries and ensure accuracy.
• Prepare AR reminders and manage credit control activities.
• Support management reporting and audit preparation.
• Coordinate with internal departments and liaise with vendors.

Skills

Analytical skills

Problem solving

Proficiency in Chinese (Mandarin/Cantonese)

Knowledge of regulatory standards

Proficiency in MS Excel

SQL Accounting experience

Education

LCCI/Diploma/Degree in Accounting/Business Administration

Job description

Overview

We are looking for a proactive and detail-oriented Finance & Admin Executive to support our finance, sales operations, procurement, and administrative functions. This role involves managing accounts receivable and payable, general ledger activities, sales order processing, procurement coordination, and administrative support. The ideal candidate must be capable of performing accurate month-end closing, meeting reporting deadlines, and supporting office operations and company events.

Responsibilities

Finance & Accounting

• Handle full spectrum of Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Perform General Ledger (GL) entries and ensure accuracy in financial records.
• Prepare AR reminders, account statements, and manage credit control activities.
• Maintain and update project invoice forecasts and daily sales analysis reports.
• Perform monthly closing activities and ensure timely submission of financial reports.
• Support management reporting, audit preparation, and ad-hoc financial analysis.
• Reconcil e sales, costing data, and CRM records.
• Ensure proper documentation and filing of all financial records.

Administrative & Operational Support

• Handling office maintenance, supplies, and general administrative tasks.
• Validate and process staff expense claims.
• Coordinate with internal departments to improve operational efficiency and implement policies.
• Liaise with external parties such as vendors, auditors, legal agents, and government authorities.
• Assist in planning and coordinating company events and festive activities.

Sales Commission & Performance Tracking

• Provide quarterly sales performance data for commission calculations.
• Process and update sales commissions and reward computations.

Sales & Procurement Support

• Process and maintain sales orders, ensuring timely updates and communication with stakeholders.
• Monitor and update sales order status in the system.
• Collaborate with project and sales teams to support procurement needs.
• Issue purchase orders and follow up with vendors on software deliveries.
• Manage software license provisioning, renewals, and certification records.

General Duties

• Participate in internal meetings to provide financial insights.
• Maintain and update project solution folders for tender management.
• Provide bank information for tender submissions when required.
• Handle ad-hoc assignments and reports as requested by management.
• Responsibilities may be revised from time to time based on company or departmental needs.

Qualifications / Skills

• Minimum LCCI/Diploma/Degree in Accounting/Business Administration or related field.
• Minimum 1 year related experience in Accounting/Finance.
• Fresh graduate is encouraged to apply.
• Experienced in SQL Accounting and good in MS Excel will be an added advantage.
• Good analytical and problem solving skills.
• Knowledge of regulatory standards.
• Proactive, meticulous and detail-oriented person.
• Must be willing to work in Cyberjaya.
• Must be proficient in speaking Chinese (Mandarin/Cantonese)