Junior Admin Executive

Wolfpack Management Consultancy SB; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm in Malaysia is seeking a motivated individual to assist with client inquiries, coordinate training sessions, and provide general administrative support. The role requires excellent communication skills and the ability to manage various tasks in a fast-paced environment. Candidates must be organized, self-motivated, and possess their own transportation. This position emphasizes maintaining positive client relationships and ensuring timely responses to all inquiries.

Qualifications

• Excellent communication and interpersonal skills.
• Highly organized, self-motivated, and detail-oriented.
• Ability to multitask and work in a fast-paced environment.
• Possess own transportation and willing to travel as required.

Responsibilities

• Support the team by responding to inquiries accurately.
• Maintain positive relationships with clients through timely communication.
• Assist in preparing and submitting grant applications.
• Engage with suppliers to coordinate quotations.
• Assist in organizing training sessions and events.
• Handle daily administrative tasks and manage emails.

Skills

Excellent communication skills

Interpersonal skills

Organization

Self-motivated

Detail-oriented

Ability to multitask

Job description

Assist with Inquiries: Support the team by responding to course and service inquiries with accurate information and redirecting complex queries when needed.

Support Client Relations: Help maintain positive relationships with corporate and individual clients through polite and timely communication.

Coordinate HRDCorp Training Tasks: Assist in preparing and submitting grant applications, registering trainers and programs, and compiling documents for HRDC claims.

Engage with suppliers and stakeholders: To request, obtain, compare, and coordinate quotations (e.g. hotel meeting packages, transportation, and other service vendors) and prepare them for approval.

Event & Training Support: Assist in organizing and facilitating training sessions, workshops, and events. Manage training materials, logistics, and participant coordination. Collect and compile participant feedback and testimonials.

Ensure Customer Service Support: Follow up on client requests and help ensure all communications are responded to promptly and professionally.

General Administrative Support: Handle daily administrative tasks such as managing emails, preparing quotations, organizing files, and maintaining proper documentation.

Ad-Hoc & Team Support: Assist with various day-to-day tasks and provide support to the management team and colleagues whenever required.

Requirements

Excellent communication and interpersonal skills.

Highly organized, self-motivated, and detail-oriented.

Ability to multitask and work in a fast-paced environment.

Possess own transportation and willing to travel as required.