Merchandising Assistant

Dr Group; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in supply chain management located in Petaling Jaya, Malaysia, seeks a detail-oriented individual to manage inventory and assist in preparing purchase orders and reports. Responsibilities include managing stock levels, liaising with suppliers, analyzing sales data, and providing support across various departments to ensure efficient operations. Ideal candidates will have strong organizational skills and effective communication abilities.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and coordinate with multiple departments.

Responsibilities

• Preparing reports and purchase orders, handling supplier liaising and managing inventory.
• Monitoring stock levels, conducting stock-takes, and ensuring efficient product storage.
• Compiling sales data, analyzing trends for merchandising decisions, and coordinating team support.

Job description

KEY RESPONSIBILITIES

• Preparing Reports & Purchase Orders
  • Handling orders from outlets, assisting with inventories, networking with vendors, preparing purchase orders and issue POs, send POs to suppliers, liaise with suppliers to make sure stocks arrive on time.
  • Support the Department in administrative tasks, including preparing purchase orders.
  • Engage with operations, warehouse, forwarders to ensure timely delivery of stocks.
  • Preparing sales and stock reports, and managing damaged goods and returns.
  • Coordinate with suppliers and vendors to ensure timely delivery of merchandise, manage inventory levels, and negotiate pricing and terms.
• Inventory Management
  • Maintaining product databases, and compiling performance reports for management review.
  • Stocking Keeping Unit (SKU) maintenance in company’s computer software.
  • Adding / deleting SKUs as needed for reorder system.
  • Monitor stock levels, coordinate stock deliveries, and conduct regular stock-takes.
  • Ensure products are stored and displayed efficiently.
  • Works with the accounts, warehouse teams to process store stock takes.
  • Monitors, reports and rectifies warehouse in transit.
  • Provide new barcodes, price list to stores.
  • Reports negative stock position.
• Reports and Analysis
  • Compile sales data and create reports to assist the merchandising team in making informed decisions.
  • Analyse sales data and inventory reports to identify trends, forecast demand, and make recommendations for future merchandise purchases.
  • Prepare sales, stock and incentive reports to send to suppliers.
• Team Support
  • Coordinate with other departments (e.g., marketing and operations) to ensure projects are completed on time and within budget.
  • Working closely with cross-functional teams to ensure timely delivery of products.
  • Facilitate communication between the merchandising team and other departments, such as finance, operations, and customer service, to ensure alignment on inventory management and sales objectives.
• Assist in the development and execution of merchandising plans, including product selection, procurement, and distribution strategies to meet sales targets and customer demand.
• Support the Department in other administrative tasks as assigned by Head of Department.