Japanese Speaking PA & Admin

JAC Recruitment; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A recruitment agency in Johor is looking for a skilled HR Executive to assist in full-spectrum HR functions and manage office administration. Key requirements include a degree in HR or Business Administration, proficiency in Japanese, and 2–5 years of administrative or HR experience. Responsibilities include preparing HR documents, managing employee relations, and supporting payroll data preparation. The ideal candidate will possess strong communication and organizational skills while ensuring compliance with local regulations.

Qualifications

• 2–5 years of HR or administrative experience preferred.
• Good knowledge of Malaysian labor laws and HR processes.
• Ability to maintain confidentiality and a positive working attitude.

Responsibilities

• Assist in full-spectrum HR functions including recruitment and onboarding.
• Manage office administration and vendor coordination.
• Prepare HR documents, employee records, and reports.

Skills

Proficiency in Japanese (speaking and reading)

Communication skills

Interpersonal skills

Organizational skills

Education

Diploma/Degree in Human Resources or Business Administration

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Key Responsibilities

Location: Pasir Gudang, Johor

HR

• Assist in full-spectrum HR functions including recruitment, onboarding, training coordination, and performance processes.
• Prepare HR documents, employee records, and reports.
• Support payroll-related data preparation (attendance, claims, leave records).
• Handle employee relations matters and maintain a positive work environment.
• Ensure HR policies and procedures comply with local regulations.

Administration

• Manage office administration, supplies, vendor coordination, and general office support.
• Assist in preparing internal memos, meeting materials, and documentation.
• Support arrangement of business trips, accommodation, and travel claims.
• Liaise with Japanese-speaking management and partners when required.
• Handle ad-hoc responsibilities assigned by management.

Requirements

• Diploma/Degree in Human Resources, Business Administration, or related field.
• Proficiency in Japanese (speaking and reading) is required — JLPT N3 or above preferred.
• 2–5 years of HR or administrative experience (Senior Executive requires more).
• Strong communication and interpersonal skills.
• Good knowledge of Malaysian labor laws and HR processes.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Organized, responsible, and able to maintain confidentiality.
• Positive working attitude and ability to work independently.