Human Resources (HR) Assistant

AYS Ventures Berhad; Klang City; On-site; MYR 100,000 - 150,000; Part time

Job summary

A leading company in Malaysia is seeking a temporary Human Resources Assistant for a 3-month contract. The successful candidate will maintain general administrative records, assist with onboarding arrangements for new hires, and coordinate employee training activities. Strong computer literacy in Microsoft Office and effective communication skills in both English and Malay are essential. The role offers benefits such as free parking and health insurance, along with opportunities for professional development.

Benefits

Free parking

Health insurance

Opportunities for promotion

Professional development

Qualifications

• Proficient in all Microsoft Office applications.
• Commitment and initiative in work.
• Able to cooperate and work with others as a team.
• Work independently with minimal supervision.

Responsibilities

• Maintain admin records and filing system for invoices, agreements, and documents.
• Prepare and submit monthly invoices to Finance Department.
• Execute onboarding arrangements for new joiners.
• Coordinate employee training activities.
• Liaise with insurance provider for vehicle insurance and road tax.
• Assess performance of cleaners and guards.

Skills

Computer literacy

Good command of English

Good command of Malay

Teamwork

Ability to handle multiple tasks

Education

Diploma in HRM

Diploma in Business Administration

Diploma in Management

Job description

HUMAN RESOURCES (HR) ASSISTANT - TEMPORARY/CONTRACT

Division: HR Department

Date Posted: Jan 14, 2026

Responsibilities

• Maintain general admin records and filing system for all invoices, agreements, purchase requisitions, and related documents for easy reference. Monitor and track purchase requisition and quotation status, stock control, and office administration arrangement.
• Prepare and submit monthly invoices to the Group Finance Department without delay.
• Assist in executing onboarding arrangements for new joiners in compliance with internal procedure. Manage internal forms distribution and accurate record updates.
• Assist in coordinating the full spectrum of employee training activities in compliance with internal procedure. Responsible for training room booking, room setup поскольку F&B arrangements, and collaboration with trainers throughout the event, as well as internal forms distribution and record updates.
• Submit HRD Grant and HRD Claim applications into the HRD portal promptly.
• Coordinate with internal departments and external vendors regularly on work‑related arrangements.
• Liaise with the insurance provider to process the company vehicle’s insurance and road tax renewal on a timely basis.
• Assess the work standards and performance declares of cleaners and guards from time to time.
• Assist in any ad‑hoc activities as and when requested by superior.

Note: The supervisor or management tata may assign any other job as relevant as and when the need arises.

Contract length: 3 months

Benefits

• Free parking
• Health insurance
• Opportunities for promotion
• Professional development

Requirements

• Computer literacy; proficient in all Microsoft Office applications.
• Good command of both written and spoken English and Malay.
• Showing commitment and initiative in work; able to cooperate and work with others as a team.
• Ability to handle multiple tasks and work independently with minimal supervision.

Education Level

• Possess at least Diploma in HRM, Business Administration / Management, or any related discipline.
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