Human Resources Executive cum PA to CEO

Mccorry (Malaysia) Sdn Bhd; Kota Kinabalu; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR firm in Kota Kinabalu is seeking a Human Resources Executive to manage daily administrative tasks and support the CEO. The role involves updating attendance, coordinating documentation, and ensuring compliance with HR regulations. Strong organizational skills and experience in HR practices are essential. Competitive compensation is offered.

Qualifications

• Experience in managing attendance and leave applications.
• Strong communication skills for handling calls and visitors.
• Familiarity with HRIS systems and employee data management.

Responsibilities

• Support daily HR administrative tasks to ensure smooth operations.
• Assist the CEO with scheduling, correspondence, and personal tasks.
• Ensure compliance with employment laws and regulations.

Job description

The Human Resources Executive role involves supporting daily office administrative tasks to ensure smooth operations of the HR Department, as well as serving as a personal assistant to the CEO by providing administrative, coordination, and organizational support.

General Responsibilities:

Human Resources

1. Update daily attendance and leave applications for employees across the Group.
2. Attend to incoming calls and visitors.
3. Ensure visitor logbooks are signed and properly recorded.
4. Coordinate incoming and outgoing documentation via courier.
5. Prepare meeting rooms as needed.
6. Monitor office supplies inventory and schedule equipment maintenance.
7. Seek quotations for administrative items or services.
8. Arrange accommodation for outstation employees when necessary.
9. Prepare monthly employee timecard records.
10. Calculate and prepare wages for part-time employees.
11. Draft letters and memos.
12. Prepare payroll for overseas employees.
13. Assist in creating and updating HR policies and procedures.
14. Prepare onboarding documents for new hires.
15. Participate in orientation programs, training, and presentations with the HR Manager.
16. Maintain and update employee data in the HRIS system.
17. Supervise office cleanliness and maintenance, including reception area and decor.
18. Handle employee work pass renewals, applications, and cancellations.
19. Assist in recruitment activities, including candidate screening and communication.
20. Ensure compliance with employment laws and regulations.
21. Manage administrative duties such as office cleanliness, premise maintenance, license renewals, and office supplies procurement.
22. Purchase and renew insurance policies for offices and employees in various locations (excluding product liability, credit, and marine insurance).
23. Collaborate with the HR Manager on initiatives to boost morale and company culture.
24. Maintain controlled documents and forms.
25. Oversee occupational safety and health compliance.
26. Maintain good communication with stakeholders.
27. Update the Employee Handbook to ensure legal compliance.
28. Create master data in accounting systems for new customers, suppliers, and BP.
29. Raise payment requests for administrative expenses.
30. Handle confidential information with discretion.
31. Perform any other duties assigned by management.

Personal Assistant to the CEO

1. Manage daily schedules, appointments, and travel arrangements for the CEO.
2. Handle calls, emails, and correspondence on behalf of the CEO.
3. Coordinate meetings, conferences, and events, including logistics and minutes.
4. Serve as the primary contact for the CEO.
5. Monitor deadlines and follow up on pending matters.
6. Assist with personal errands, reservations, and household tasks as required.
7. Perform any other duties assigned by management.

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